| ATT | Attendance | Part Time and Staff | Conditional | Chronic unscheduled absences, tardiness and/or early departures. Use whether the employee voluntarily resigns or is involuntarily terminated. | E-Doc Note | Written Documentation | Involuntary |
| CAN | Cancellation of Hire | Academic, Staff and Part Time | Yes | Use when wrong IU ID, accidental duplicate hire, wrong edoc. Final approver only. (Initiators should use WID). | N/A | N/A | Exclude |
| CMX | Gross Misconduct | Part Time and Staff | No | Requires IUHR approval. Use for extremely serious situations and only when one of the more specific reasons for no-rehire eligibility does not cover the situation e.g., selling/distribution of narcotics, child pornography, felony charges. Provide documentation. Use whether the employee voluntarily resigns or is involuntarily terminated. | Written Documentation | Written Documentation | Involuntary |
| CON | Misconduct | Part Time and Staff | Conditional | Serious inappropriate behavior and when one of the more specific reasons does not cover the situation e.g., conflict of interest, insubordination, sleeping on the job or being under the influence on the job. Use whether the employee voluntarily resigns or is involuntarily terminated. | Written Documentation | Written Documentation | Involuntary |
| DEA | Death | Academic, Part Time and Staff | N/A | Effective date is the day following death. | N/A | N/A | Exclude |
| ECE | End of Casual Employment or Semester (Includes/replaces ESM) | Part Time | Yes | Use for Part Time employees when employment has ended because it was a part time position, end of semester, or end of funding. Use whether the employee voluntarily resigns or is involuntarily terminated. Do not use for performance or attendance related problems or when another code is a better fit. Note: Can also be used to update HRMS to remove names of part time employees who have previously separated. | N/A | N/A | Voluntary |
| ELM | Elimination of Position | Staff | Yes | APPOINTED STAFF ONLY.Requires IUHR approval. Not to be used for Part Time employees. Use for the elimination of ONE position. Document and consult with IUHR prior to termination. | N/A | Written Documentation | Involuntary |
| EXA | Expiration of Appointment | Academic | Yes | Faculty only | N/A | N/A | Involuntary |
| FAL | Falsification | Part Time and Staff | No | Requires IUHR approval. Falsifying time cards, application for employment, reimbursements, ghost employment, etc. Use whether the employee voluntarily resigns or is involuntarily terminated. | Written Documentation | Written Documentation | Involuntary |
| FIN | Financial Exigency | Academic | N/A | Termination due to loss of funding | N/A | Written Documentation | Involuntary |
| IUI | Academic, Part Time and Staff | Indianapolis re-alignment | Yes | Requires IUHR approval. Code used for employees impacted by the transition of certain programs to Purdue from IU effective 7/1/2024. Receive 4-month COBRA premium subsidy (*Only applies to EE plans; not GA, Residents, or Fellows) | N/A | N/A | Involuntary |
| JOB | Job Abandonment (Includes/replaces JBX) | Part Time and Staff | Conditional | Employee leaves position with no explanation and no contact with the dept., i.e., stops coming to work and does not contact the dept. in any way. May include policy violation for 3-5 days no-call, no-show. Use whether the employee voluntarily resigns or is involuntarily terminated. | E-Doc Note | Written Documentation | Involuntary |
| LVE | Failure to return from LOA (Incudes/Replaces LVX) | Staff | Conditional | APPOINTED STAFF ONLY. Not to be used for Part Time employees. Rehire eligibility may depend upon circumstances for not returning and whether employee gave notice that they would not return. Use whether the employee voluntarily resigns or is involuntarily terminated. NOTE: A Return to Duties E-Doc with an effective date same as termination date must be initiated and approved prior to submitting the Termination E-Doc. NOTE: If a medical LOA a fitness for duty may be required. | N/A | E-Doc Note | Voluntary |
| MED | Medical (Includes/Replaces MDX) | Academic, Part Time and Staff | Conditional | Rehire eligibility depends upon circumstances at time of termination and fitness for duty. Use whether the employee voluntarily resigns or is involuntarily terminated. | E-Doc Note | E-Doc Note | Involuntary |
| MI9 | Ineligible to work in the US | Academic, Part Time and Staff | Conditional | Failure to provide Form I-9 documentation verifying eligibility to work in the U.S. or determined to be ineligible to work in U.S. through the E-Verify process. Eligible for rehire if Form I-9 documentation obtained and/or E-Verify discrepancies resolved. Transaction Services (hredocs@iu.edu) approves edoc. | N/A | N/A | Involuntary |
| MIL | Separate for Military Service | Academic, Part Time and Staff | Yes | Voluntarily resigns in writing to enter or continue military service. Also use if employee does not return within required time after end of military service or total time on Military LOA exceeds 5 years. Consult with IUHR. | N/A | N/A | Voluntary |
| MJS | Multiple Job Situation (Includes/Replaces MJX) | Academic, Part Time and Staff | Yes | Inappropriate job combination. Need to reduce hours. Too many jobs. Use whether the employee voluntarily resigns or is involuntarily separated from one of the multiple jobs. | N/A | N/A | Involuntary |
| MPR | Misuse of university property | Part Time and Staff | No | Requires IUHR approval. Taking or using university property or the property of students, employees or visitors without permission for personal gain or benefit, e.g., theft. Use if the employee is terminated or resigns at any time prior to the imposition of discipline. | Written Documentation | Written Documentation | Involuntary |
| NPV | No Pay, Volunteer - Voluntary | NP | Yes | Faculty only for IU; NOTE: IU Foundation uses this code as well. | N/A | N/A | Voluntary |
| OTH | Other | Academic, Part Time and Staff | Yes | Campus HR Office Use Only. Should rarely be used and only if termination reason does not fit another category. Use whether the employee voluntarily resigns or is involuntarily terminated. | E-Doc Note | E-Doc Note | Voluntary |
| PRB | Termination during evaluation period for new staff | Staff | Conditional | APPOINTED STAFF ONLY. Not to be used for Part Time employees. Use for new (to IU) staff only. Not a good fit, lack of skills, experience, work performance, attendance, behavior. Document and consult with IUHR prior to termination. | N/A | Written Documentation | Involuntary |
| PRP | Termination during evaluation period for a promoted or transferred staff | Staff | Conditional | APPOINTED STAFF ONLY. Not to be used for Part Time employees. Use in case of promoted or transferred employee, not a new employee to IU. Not a good fit, lack of skills, experience, work performance, attendance, behavior. Document and consult with IU HR prior to termination. | N/A | Written Documentation | Involuntary |
| REM | Emeritus Retire | Academic, NP | Yes | Faculty only | N/A | N/A | Retirement |
| RES | Residnation with eligibility for rehire (Includes/replaces SCH) | Academic, Part Time and Staff | Yes | Voluntary resignation in good standing. | N/A | N/A | Voluntary and/or Involuntary |
| RIF | Reduction in Force | Staff | Yes | APPOINTED STAFF ONLY. Requires IUHR approval. Not to be used for Part Time employees. Lack of funding, reorganization. Document and consult with IUHR prior to termination. | N/A | Written Documentation | Involuntary |
| RNF | RIF Resignation | Staff | Yes | APPOINTED STAFF ONLY. Requires IUHR approval. Not to be used for Part Time employees. Use when an employee is RIF'd, but resigns during the notice period. Consult with IUHR to determine if RIF or RNF should be used. | N/A | Written Documentation | Involuntary |
| RSC | Resignation - Conditional (includes/replaces RST) | Part Time and Staff | Conditional | Rehire eligibility may depend upon employment factors such as not a good fit, lack of skills, experience, work performance, attendance, behavior or issues in the particular work setting which may not be a factor in other settings. Background check result after an employee has worked some hours. Resignation in lieu of termination. Use whether the employee voluntarily resigns or is involuntarily terminated. | E-Doc Note | Written Documentation | Voluntary |
| RSX | Separation with no eligibility for rehire | Academic, Part Time and Staff | No | Requires IUHR approval. Use when a no-rehire provision is part of a negotiated separation or settlement agreement or if HR determines that the circumstances warrant and support a no-rehire decision and directs that it occur. This could include situations when new information has been discovered or when an employee holding multiple jobs is separated for a no-rehire reason in one of the jobs and HR directs separation to occur in all jobs. Use if the employee resigns at any time prior to the imposition of the decision to terminate. | E-Doc Note | Written Documentation | Voluntary |
| RTC | Retirement Conditional (includes/replaces RTT) | Academic, Part Time and Staff | Conditional | Campus HR Office Use Only. Rehire eligibility may depend upon prior employment history. Also use when employee permitted to retire in lieu of termination and documentation supporting termination exists. | E-Doc Note | Written Documentation | Retirement |
| RTD | Retirement with eligibility for rehire | Academic, Part Time and Staff | Yes | IU Retiree status. | N/A | N/A | Retirement |
| SXH | Sexual Harassment | Part Time and Staff | No | Requires IUHR approval. Violation of the Discrimination, Harassment, and Sexual Misconduct Policy (UA-03), resulting in termination. Use if the employee is terminated or resigns at any time prior to the imposition of | Written Documentation | Written Documentation | Involuntary |
| TFT | Seasonal-End of Temporary Full0Time Assignment | Part Time | Conditional | Use for a Part Time job that was approved with a seasonal exception to the work hour limits and requires a break in service after termination. | N/A | N/A | Involuntary |
| TPA | End of Temporary Appointment | Academic | Yes | Use for a Part Time job that was approved with a limited timeframe. | N/A | N/A | Voluntary |
| UNP | Unsatisfactory Work Performance | Part Time and Staff | Conditional | Failed to meet expectations of the position. | E-Doc Note | Written Documentation | Involuntary |
| WID | Decline/Withdraw Offer | Part Time and Staff | Conditional | Background check result or new information leads to the withdrawal of the employment offer before a persons start date or the applicant withdraws acceptance with less than two weeks before the start date without extenuating circumstances. Rehire eligibility may depend on reason for withdrawal. Use Falsification (FAL) if it is a better fit. Consult with IUHR to determine if WID or WIL is appropriate. | E-Doc Note | E-Doc Note | Voluntary |
| WIL | Decline/Withdraw Offer | Part Time and Staff | Yes | Applicant withdraws acceptance with advanced notice before start date (2+ weeks) or has extenuating circumstances to withdraw. Consult with IUHR to determine if WID or WIL is appropriate. | E-Doc Note | E-Doc Note | Voluntary |
| WPV | Workplace Violence | Part Time and Staff | No | Requires IUHR approval. Fighting, stalking or other violent or threatening behavior. Use if the employee is terminated or resigns at any time prior to the imposition of discipline. | Written Documentation | Written Documentation | Involuntary |
| XHR | Staff Term/Hire to Part Time | Staff | Yes | Terminate from an appointed staff position and hire to a Part Time position. | N/A | N/A | Voluntary |
| XNA | Non Appointed Transfer | Part Time | Yes | Transfer between two of the following classifications: From Work Study (WS) to a Regular Part Time (HR) or Student Part Time (HS) position only. | E-Doc Note | N/A | Voluntary |
| XST | Part time Term/Hire to Staff | Part Time | Yes | Terminate from a Part Time with Retirement position and hire to an appointed staff position. | N/A | N/A | Voluntary |
