Enroll in Benefits

Getting started with your benefits as a new employee

Welcome and congratulations on your new position!

This page will help walk you through the process of enrolling yourself and your dependents in IU benefits. You are automatically enrolled in some benefits, while others require you to enroll within a specific timeframe. But never fear! All of the enrollment requirements are spelled out on this page.

Follow the action steps in the order shown, and don’t hesitate to reach out to AskHR if you need help. If you've already created your IU account and reviewed your benefit options, skip ahead to Step 3 to enroll now.

Step 1: Create your IU account

Your IU computing account is your key to the university. Once your new hire paperwork has been processed, you will be able to create your first IU computing account.

You should receive instructions on creating your network ID and IU account in your welcome email, but you can always visit the University Information Technology Services (UITS) Knowledge Base for detailed help on the process, then proceed to One.IU to set up your account.

Set up two-step login (Duo)

If your computing account is the key to the university, Duo multifactor authentication is the lock that keeps everything safe. You will need to register a smartphone or tablet with Duo in order to sign into your IU account and most applications you'll use for work.

Get started with Duo

Step 2: Learn about your benefits

Starting a new job can be overwhelming, especially when learning about all the benefits available to you. Before diving into the enrollment process, there are several resources you can review to better understand the benefits at IU.

New Employee Orientation

If you haven't already, we highly recommend you complete the self-guided New Employee Orientation course by clicking the link below. You are automatically enrolled on or before your first day of employment, but any IU employee can register or view the course at any time.

Complete New Employee Orientation


Explore the benefits overview

Your employment type will determine your eligibility for certain benefits, so it's a good idea to first know your employee category and then review the benefits available to you before enrolling.

Learn more on the Benefits Overview page:

See the benefits overview


Know your rights and protections

Federal law requires that Indiana University provide certain benefit-related notices to employees. These notices help you understand your rights, responsibilities, and protections under programs such as COBRA, HIPAA, the ACA, and more.

Find important federal notices


Learn about dependent eligibility

Review the eligibility guidelines to learn which of your dependents (spouse and children) are eligible for enrollment on your benefit plans. You may also be required to provide certain documentation to enroll dependents, so be sure to review the criteria before enrolling.

Eligibility guidelines 

Understand enrollment deadlines

For some benefits, you must enroll within 30 days of becoming eligible. If you do not, you may not have the opportunity to enroll again until the annual open enrollment period, barring a mid-year life event. The enrollment deadlines listed below are from your date of hire into the eligible position, and your coverage will be retroactive back to your date of hire.

You will be automatically enrolled in the plans listed below. However, additional steps may be required on your part, such as naming beneficiaries or creating an online account with the vendor. The online benefits enrollment system will guide you through this process.

You must enroll in these plans within 30 days. If you do not, your next opportunity will be during the annual open enrollment period in the fall, or if you experience a mid-year life event. 

To take advantage of enrollment without providing evidence of insurability (proof of good health), you must enroll in these plans within 30 days:

*Enrollment in the maximum coverage option always requires evidence of insurability.

Enrollment in the following plans can be made at any time:

You may enroll or increase your coverage in the following plans at any time after your initial 30-day enrollment period by providing evidence of insurability:

*Enrollment in the maximum coverage option always requires evidence of insurability.

Step 3: Enroll online

Once you've created your IU account (from step one) and reviewed the benefits available to you, it's finally time to enroll! 

  1. Search for and select the Employee Center from One.IU.
  2. Select the Benefit Details tile.
  3. Select the Benefits Enrollment tile.
    1. If you do not see this open event in this tile contact AskHR at at 812-856-1234 or askHR@iu.edu
  4. Select the Start button to begin your enrollment.
  5. Under the ‘Benefit Plans’ heading, select each benefit plan one at a time to review your coverage options. Follow the system prompts to select a plan or contribution amount, enroll dependents, or select beneficiaries.
  6. When you are finished, select the Submit Enrollment button to finalize and submit your elections.
    1.  If you do not receive an email, your elections were not submitted properly. Any saved submissions that aren't submitted will be lost.
  7. An email will be sent to your IU email address within 24–48 hours confirming your submission. If you are enrolling dependents, you will receive a separate email with instructions on how and where to submit supporting documentation.
  8. You can review your submitted elections at any time by returning to the Employee Center, selecting the Benefit Details tile, then the Benefits Statement tile.
  9. If you are still within your 30-day enrollment period and you want to change your selections after your initial submission, you can submit a request to AskHR at 812-856-1234 or askHR@iu.edu.