Change in Residence/Worksite

New U.S. entry or worksite change? Here’s what you need to know.

If you, your spouse, or your dependents arrive or depart from the U.S., or if you move to a new home or worksite, and this affects your eligibility for a plan, you have the option to adjust your IU benefits.

For example, you can add your dependents to your IU medical or dental plan when they arrive in the U.S., or enroll in the dependent care FSA if you switch from remote work to working on-site and need new dependent care options.

Be sure to submit these changes within 30 days of the event by completing a life event change online through the Employee Center. Any changes to your benefits will take effect from the date of the move or the arrival/departure.

Manage your benefits in IU’s Employee Center

If you want to see a summary of your benefits, make changes due to an IRS-qualified life event, change/add beneficiaries, get tax information, or make optional benefit changes (such as changing the amount of your HSA contribution), visit the Employee Center at One.IU.

Visit the employee self-service portal

Required documentation and benefit changes after a residence or worksite change

If you’re changing your residence:
You’ll need to provide documentation to show proof of your move. This can include things like a stamped passport, state ID, a USPS change of address form receipt, a utility bill, or a rental/lease/mortgage agreement. Don’t forget to visit the Employee Center to update your address with the university! And if you’re moving to a different state, you’ll also need to fill out new state tax forms.

If you’re changing your worksite:
You’ll need to submit proof of the move, such as a notice from your supervisor sent from their official IU email or on university letterhead. This should include the date of the move, your old worksite location, and your new one.

If you’re arriving in or departing from the U.S.:
You’ll need to provide documentation like your passport with an arrival or departure stamp, or a copy of your airline ticket that shows your travel details.

You may take the following actions:

  • Add or drop IU medical coverage for employee, spouse, or child(ren) (if you gain/lose eligibility for another plan)
  • Change from one IU medical plan to another (if you move outside of the exclusive provider network coverage area)

You may take the following actions:

  • Add or drop IU dental coverage for employee, spouse, or child(ren) (if you gain/lose eligibility for another plan)

You may take the following actions:

  • Add or drop coverage for yourself and/or your spouse (if you’re enrolled in critical illness coverage, your eligible children are automatically enrolled at 50% of your coverage level)
  • Increase or decrease your coverage level

You may take the following actions:

  • Add dependent care FSA (if you lose eligibility for another plan or have a new need for dependent care due to the move)
  • Increase your dependent care FSA election (if the move causes an increase in your dependent care expenses)
  • Lower your dependent care FSA election to your current year-to-date contribution amount (if the move causes a reduction in the need for or cost for dependent care). Note: No refunds can be provided for deductions already taken.
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