Remote Worker Tools

It can be easy to sit on the sofa with your laptop and expect to get work done. Experienced remote workers will tell you they tried that and it simply doesn’t work. We are creatures of habit, and most of us are used to lounging with our laptops to read the news, watch TV, play games, and chat with friends and family. Establishing a workspace, even if it is your kitchen table, gives your brain a cue that it is time for work and not play. See IU’s office ergonomics resources for more guidance on setting up a suitable work area.

• Add your remote work schedule to your email signature.
• Set up call forwarding.
• Know how to access the IU network and other tools you regularly use.
• Use Skype, Teams, or another instant messaging client to stay connected with colleagues.
• Prepare for video calls by ensuring your camera and microphone are working and being mindful of your background.

Without the structure of an office environment, it’s important to set clear goals and track your progress. Write down what you need to achieve each day and monitor how long tasks take you. Adjust your goals as needed and communicate any changes to your leader and colleagues.

Working from home can mean pets, children or a favorite hobby are only a few feet away. Depending on your living arrangement, you may need to hang a “do not disturb” sign so your family members don’t interrupt you. Pets often need a closed door to keep them away, and you might need headphones to block neighborhood noise.

Whether you are in your home or a common area, take five minutes to assess the privacy of your workspace. Can someone stand behind you and read your computer screen? Are your windows open so your neighbor can hear your phone call? What information do you need to secure before grabbing a cup of coffee or heading to the restroom? Of course, your personal privacy matters too, so see if there anything around you that you would not want visible during a video conference with your leader.

Many people say they do not call or instant message colleagues who are working remotely because they don’t want to bother them. Remember, they are working, not vacationing at home. You should feel confident about calling or messaging an employee working remotely anytime you would walk to their office or call them if you were working on-site.

Just like sitting on the couch can make us feel a little too relaxed, wearing pajamas all day makes it hard to get into work mode. Dressing casually is a perk of working at home but getting “ready for work” is a daily ritual that many remote workers swear by.

Take time to focus on your well-being and cope with stress. Healthy IU has wellness resources to support you in the 8 Dimensions of Wellness. Reach out for help if you need it: benefits-eligible employees and family members have 24/7, 365 access to the IU Employee Assistance Program.