All new employees must have a Form I-9, E-Verify and Criminal Background Check completed before starting their first day of work.
Form I-9, E-Verify and Criminal Background Checks
Form I-9 & E-Verify
Form I-9 is a United States Citizenship and Immigration Services form. It is used to verify the identity and legal authorization to work of all paid employees in the United States, and its use was mandated by the Immigration Reform and Control Act of 1986.
E-Verify is a program sponsored by the U.S. Department of Homeland Security. Indiana state law requires IU participates in E-Verify to confirm a new employee’s eligibility to work in the United States.
Background Checks
Indiana University requires all new staff and part-time employees to have a background check completed prior to starting. Background checks include criminal history and sex and violent offender registry checks.
The University’s Programs Involving Children policy requires employees who will work with children have an updated criminal background and sex offender registry check every five years.
Online Platform provided by HireRight and GryphonHR
Indiana University currently contracts with HireRight through an agreement with the Big Ten Academic Alliance (BTAA) for electronic Form I-9, E-Verify and background check services.
- Use the account drop down in the upper right-hand corner of HireRight to toggle between I-9s and Background Checks. HireRight I-9 and background checks can also be reached through One.IU.
- To access GryphonHR for I-9’s, select I-9 Forms from the left side main menu, then I-9/E-Verify Program.
For any login or account issues, contact your system administrator at hrcomply@iu.edu.
Form I-9 and Background Check Initiators
Departments are responsible for completing Form I-9 and initiating background checks for each employee they hire. Departments should identify a HireRight Standard User who needs access to the HireRight platform to initiate Form I-9s and background checks, and to complete all actions required in E-Verify to get to a result of Employment Authorized for each employee. Requests to add a HireRight user must be made by a department manager or campus HR/Academic office.