Paid Time Off for Non-Exempt Staff

Your vacation and income protection plan grows with time

If you are non-exempt staff (excluding PAU and PAO staff), you qualify for paid time off (PTO) on the following schedule:

  • As a newly hired non-exempt staff employee, you earn 14 vacation days and 12 sick days each year.
  • After six years of service, you earn 19 vacation days a year.
  • All appointed staff also enjoy paid holidays.

Staff may take up to 3 days paid time off for funerals/bereavement.

Additional paid time off is granted for specific purposes such as military leave, court duty, voting, adverse weather, adverse working conditions, injury on-the-job, and compensatory time off.

Learn about your income protection (sick time) plan

Vacation time plan

  • From 0 to end of 6 years of service: 112 vacation hours per year (4.31 hours per pay period)
  • Beginning of 7 years to end of 13 years of service: 152 vacation hours per year (5.85 hours per pay period)
  • Beginning of 14 years to end of 29 years of service: 192 vacation hours per year (7.39 hours per pay period)
  • Beginning of 30 years and beyond: 232 vacation hours per year (8.92 hours per pay period)
  • Accruals are prorated for 50% FTE and above.
  • Unused vacation hours accumulate from year to year.

  • Vacation time is earned at the end of each biweekly pay period
  • You may use amount accrued as of receipt of first pay stub; thereafter as soon as it is accrued
  • Time earned increases at the beginning of 7th, 14th and 30th years of service

  • Use for vacation time away from work
  • You may use your vacation time to cover absences for:
    • adverse weather conditions
    • adverse working conditions
    • attending class
    • family medical leave
    • funeral/bereavement beyond 3-day limit for eligible family members and for other relatives and close friends
    • on-the-job injuries as a supplement to workers’ compensation
    • military training beyond the 15 paid day max
  • Vacation time requires supervisory approval
  • You may need to submit documentation for usage not scheduled in advance

Maximum Amounts of vacation time paid as separation pay

  • 0 years through 6 years: 312 hours
  • 7 years through 13 years: 352 hours
  • Start of 14 years: 392 hours
  • Start of 15 years: 432 hours
  • Start of 16 years: 472 hours
  • Start of 17 years: 512 hours
  • Start of 18 years: 552 hours
  • Start of 19 years: 592 hours
  • Start of 20 years: 632 hours
  • Start of 21 years: 672 hours
  • Start of 22 years: 712 hours
  • Start of 23 years: 752 hours
  • Start of 24 years: 792 hours
  • Start of 25 years to end of 29 years: 832 hours
  • Start of 30 years: 872 hours

Where to find the full policy

If you have heard about a change in PTO policy that you don’t see reflected on this page, you can visit the University Policy website, which is always up to date.