GryphonHR: Completing Section 2

Section 2 of the I-9 must be completed no later than the third day after the employee’s start date. Make copies of all documents used for List A and upload them to GryphonHR.

TIP: You can find examples of acceptable documents and what numbers to use on those documents for the I-9 on the official USCIS webpage. Click on the arrow next to the name of the document for examples. (Not all are provided, but there are many).

NOTE: A SSN cannot be used as a column C document on an I-9 if it has any of the following printed on it: VALID FOR WORK ONLY WITH DHS AUTHORIZATION, VALID FOR WORK ONLY WITH INS AUTHORIZATION, or NOT VALID FOR EMPLOYMENT.

1. Log into GryphonHR by clicking I-9/E-Verify Program in the “I-9 Forms” drop down menu in HireRight.
   
2. Click on the Search icon on the left side of the main menu.
   
3. Select Employee from the Category drop-down menu and enter the name of the employee you’re looking for.
   
4. In the search results double-click the correct record line.
   
5. Go to the Task History tab and select Complete from the Action(s) drop down menu on the Section 2 – Form I-9 line.
   
6. Click through the introduction screen by selecting Next.
7. Select the appropriate documents by selecting one from List A or one each from lists B and C. Click Next.
   
8. Choose the appropriate information from the drop-down menu and enter the document number without any spaces.
   1. Enter the document expiration date.
   2. Click Next.
9. Continue entering appropriate document information as requested on the screen and click Next.
10. Review the information you entered for accuracy.
11. On the Certification page confirm the start date, sign the document electronically, and click Next.
    
12. If the new hire provided a passport (and sometimes other photo documents as well) you will be asked to confirm that the photo you have in your hand matches the photo on the screen.
13. If the employee entered their SSN in Section 1, E-Verify will automatically run, and you should see a result of “Employment Authorized”.
    1. If you did not receive this result, please see the E-Verify Statuses Guide
14. If they did not enter their SSN in Section 1, remind them to notify you as soon as they have it. At that time, you can have them edit their Section 1 with their SSN and then manually run E-Verify.
15. Make copies of any documents presented for List A. Upload these into GryphonHR by selecting Add and entering the requested document name on the “Documents” tab.