Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences
Good communication results in mutual understanding, harmony, and action. Poor communication wastes time and resources, hinders goal accomplishment, and sours relationships. Effective communicators provide a clear message that is understood by everyone in the audience. They are attentive listeners who are open to others’ ideas.
Energy can be engaging, but if you are too loud or talkative, you may alienate more quiet or task-focused colleagues. If you are naturally outgoing, practice a little self-observation or ask others what they see. Balance speaking with listening. Do you tend to speak more in meetings than everyone else? Are you always the first to answer a question or offer an opinion? Hold back. Let others speak first.
Non-verbal communication can cause distractions or send unintended signals like impatience, disinterest, or nervousness. To clean-up your non-verbals, give others your full attention. Turn away from your computer, turn off your phone, and set distractions aside. Keep your facial expressions open and friendly. Avoid fidgeting. Stay focused and have good eye contact. Ask a few trusted friends what they’ve observed.
A lot of miscommunication occurs because people process information differently. Don’t assume that everyone processes information like you do. Get to know the communication style of those around you. Investigate what’s worked before. What techniques do they like? What holds their interest? What level of detail have they asked from others? Research your audience and tailor your approach.
INDIANA UNIVERSITYHUMAN RESOURCES
