Classification in the IU Job Framework:
Existing Positions and Career Progression

For existing position classification requests, leaders and HR representatives should review what has changed in the position and assess if the changes necessitate a different classification and role descriptor. Leaders and HR representatives should use the IU Career Navigator to identify the most appropriate role descriptor that represents the business needs and/or work performed in the position.

It is important to remember that role descriptors are NOT position descriptions and are intended to represent numerous positions; role descriptors are not specific to any individual position.

Processing Instructions if Vacant

  1. Consider the business need(s) and the work needing to be performed. Consider the type of experience/background that you think might be necessary to perform the role. The Position Description Online form is useful for conceptualizing and considering the needs of the position.
  2. Utilize the IU Career Navigator Tool to identify the most appropriate role descriptor that represents the fundamental responsibilities that will be performed.
  3. If the most appropriate role descriptor is exempt (Exempt Individual Contributor or Exempt People Leader role), the hiring manager and/or local department/campus HR representative MUST complete the FLSA Questionnaire and provide additional information to certify FLSA status.
  4. The department/RC HR representative will submit a Maintain Position eDoc (PRV) via HRMS. The effective date is the date the eDoc is initiated.
    • In the eDoc notes, please include the following:
      1. The desired role descriptor title and career level.
      2. A departmental organizational chart, including incumbent names, in the note section to demonstrate where the position is intended to be situated among current positions.
      3. If requesting an exempt role descriptor, attach the FLSA Questionnaire documentation to the eDoc note.
    • Once all fields have been completed, click on the “submit” button. The eDoc will automatically route electronically for approvals.
    • Once review has been completed by IUHR Compensation Programs, the eDoc will be saved in HRMS to formally update the position. The eDoc initiator will receive notification indicating the position number and classification of the position. Those in the routing approval chain should notify others in their department, as needed, of the new classification.

Processing Instructions if Occupied

For position classification requests for occupied positions, leaders and HR representatives should review what has changed in the position to determine if the changes necessitate and justify progression to the next career level. 

IUHR expects leaders to discuss potential classification change situations with their local HR representative(s) prior to the request being submitted to IUHR for review.

Local HR representatives should review the situation and consider whether a classification change is appropriate – if there are others performing the same role at the same level, it may necessitate posting the higher level role to ensure equal opportunity. We encourage local HR representatives to reach out to IUHR Compensation for consultation in advance of submitting these requests for processing.

  1. Local department/RC HR representative completes the Posting Requirement Questionnaire (PRQ), filling in all applicable information. Once submitted, the PRQ is automatically routed electronically through the IUHR Compensation team and other offices, if applicable.
  2. If the Fireform is approved, local department/RC HR representatives should follow the appropriate process for the situation outlined in Processing Instructions for an Approved PRQ.