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GryphonHR: Complete Section 2 Remotely

This process allows for the I-9 to be completed remotely. Front and back copies of the document(s) or acceptable receipt must be examined to ensure that the documentation presented appears genuine and related to the individual. A live video interaction with the employee presenting the documents must be conducted and documented via this process.

Please Note: Employees will be required to upload front and back copies of their documents during the call. They should be asked to upload these copies onto their device in a pdf, jpg, or gif format prior to the video call.

  1. Log into GryphonHR I-9 by clicking on the I-9/E-Verify Program in the "I-9 Forms" drop-down through HireRight.
    Screenshot of I-9 Forms menu
  2. Click on the Search icon on the left side of the main menu.
    Screenshot of location of search in the navigation
  3. Select Employee from the Category drop-down menu and enter the name of the new hire you’re looking for.
    screenshot of category drop down on search page
  4. In the search results double-click the correct record line.
    Screenshot of search results page
  5. Click on the Task History tab at the top of the page.
  6. On the drop-down on the Section 2 – Form I-9 line, select Complete.
    Task history screen showing location of Complete in the Action(s) drop-down
  7. Switch the toggle to the right on the Introduction screen to indicate “Employee’s Form I-9 documentation will be examined using a DHS authorized alternative procedure.”
  8. Click on the calendar icon for “Date of Live Video Meeting” and select the correct date.
    Introduction screen showing toggle and date field
  9. Select Next at the bottom of the screen.
  10. Select the appropriate document from List A or documents from list B and C. As you select each document, you will be shown a sample of that document. Select Assign Upload Docs to Employee. The employee will be sent a link to upload document pictures. Documant Image Upload screen 1

    Do not “Take a photo of the document”.

    Documant Image Upload screen 2
  11. After the employee tells you they have completed their uploads, select Reload Uploads.
    Document Image Upload screen
  12. Confirm that the pictures are clear.
  13. Enter the document numbers. You will not have access to the uploads at this point, and will need to ask the employee for the document numbers.
  14. Confirm the start date, and electronically sign Section 2. Click Next.