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Year-End Pay Dates & PTO Rollover for Staff Employees


December 2024/January 2025

Year-end pay dates

For non-exempt (including PAO and PAU) staff, the last pay date of 2024 is December 20, 2024, for time worked between November 24, 2024 and December 7, 2024.

Exempt staff will receive pay for work during December 2024 on January 2, 2025.

Reminders for staff paid monthly:

  • For tax purposes, the last 2024 pay date will be November 27.
  • The December 2024 paycheck will be paid on Thursday, Jan. 2, 2025. Please take this into consideration if you have automatic withdrawals from your bank accounts and ensure that you have adequate funds to cover them.

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Use of unused 2023 Holiday hours accruals

For exempt staff, unused Holiday accruals from 2023 must be used by the end of the last pay period of 2024, which is December 31, 2024.

For non-exempt (including PAO and PAU) staff, Holiday time off earned in 2023 must be used by Dec. 21, 2024.

PTO Rollover information and instructions

Exempt staff and non-exempt non-union PAO and PAU staff

At the end of each calendar year, full-time (100% FTE) staff with unused PTO hours can allocate up to 136 of those hours to their PTO Sick Leave account. For part-time staff, this amount is prorated by their position’s FTE. PTO Sick Leave hours can be used to cover absences for personal and family medical needs. This is the same for both biweekly and monthly paid staff.

PTO Rollover instructions

Employees with a PTO balance exceeding the maximum PTO carryover amount can have up to 136 hours rolled over into their Sick Leave account.

For all employees with a PTO balance exceeding their maximum PTO carryover amount: In early January, ePTO or Kuali TIME will precalculate the amount of PTO exceeding that maximum carryover amount, up to 136 hours. Employees may adjust the amount down or up to the maximum of 136, then approve the rollover.

  • Exempt staff using ePTO: After the December 2024 ePTO calendar is approved, monthly paid employees will log into the ePTO system, adjust and approve any PTO hours they wish to roll over to their Sick Leave account, up to 136 hours.
  • Non-exempt non-union PAO and PAU staff using Kuali TIME: In early January 2025, biweekly paid employees using Kuali TIME should work with their supervisors and their department’s payroll processor if they wish to submit requests to roll over additional PTO hours (in addition to the precalculated amount) to their Sick Leave account, up to 136 hours.

As a reminder:

  • Exempt staff and non-exempt non-union PAO and PAU staff with 0-60 months of university service credit have a maximum PTO carryover amount of 240 hours.
  • Exempt staff and non-exempt non-union PAO and PAU staff with more than 60 months of university service credit have a maximum PTO carryover amount of 288 hours.

Example: At the end of the year, an employee has 400 PTO hours (their maximum carryover is 240 hours). 240 hours of PTO will carryover and 136 PTO hours will roll over to the employee’s Sick Leave account, once approved. The remaining 24 PTO hours will be forfeited.