Paid Time Off Program for Support and Service Staff

On this page: Vacation Time Plan | Income Protection Time (Sick Time) Plan | Other Paid Time Off Plan

Paid Time Off at a Glance

Newly hired Support and Service staff employees earn 14 vacation days and 12 sick days each year. After six years of service, they earn 19 vacation days a year.

All appointed staff also enjoy 9 paid holidays a year:

  • New Year's Day
  • Martin Luther King Jr. Day
  • Campus Holiday
  • Memorial Day
  • Independence Day
  • Labor Day
  • Thanksgiving Day
  • Friday after Thanksgiving
  • Christmas Day

Staff may take up to 3 days paid time off for funerals/bereavement, and additional paid time off is granted for specific purposes such as, Military Leave, Court Duty, Voting, Adverse Weather, Adverse Working Conditions, Injury on-the-Job, and Compensatory Time Off.

I. Vacation Time Plan

Vacation Accruals

  • From 0 to end of 6 years of service:
    112 vacation hours per year (4.31 hours per pay period)
  • Beginning of 7 years to end of 13 years of service:
    152 vacation hours per year (5.85 hours per pay period)
  • Beginning of 14 years to end of 29 years of service:
    192 vacation hours per year (7.39 hours per pay period)
  • Beginning of 30 years and beyond:
    232 vacation hours per year (8.92 hours per pay period)
  • Accruals are prorated for 50% FTE and above.
  • Unused vacation hours accumulate from year to year.

Delivery and Usage for Vacation

  • Earned at the end of each biweekly pay period
  • May use amount accrued as of receipt of first pay stub; thereafter as soon as it is accrued
  • Increases at the beginning of 7th, 14th and 30th years of service

Maximum Vacation Usage

  • From 0 to end of 13 years of service: 304 vacation hours per year
  • Beginning of 14 years of service and beyond: 784 vacation hours per year

General Rules for Vacation Time Usage

  • Use for vacation time away from work
  • May use to cover absences for:
    • adverse weather conditions
    • adverse working conditions
    • attending class
    • family medical leave
    • funeral/bereavement beyond 3-day limit for eligible family members and for other relatives and close friends
    • on-the-job injuries as a supplement to workers' compensation
    • military training beyond the 15 paid day max
  • Requires supervisory approval
  • May need to submit documentation for usage not scheduled in advance

Separation Pay (Terminal Pay) for Vacation Time

Eligibility

  • After 6 months of service

Maximum Amounts of vacation time paid as separation pay

  • 6 months through 6 years:  312 hours
  • 7 years through 13 years:  352 hours
  • Start of 14 years:  392 hours
  • Start of 15 years:  432 hours
  • Start of 16 years:  472 hours
  • Start of 17 years:  512 hours
  • Start of 18 years:  552 hours
  • Start of 19 years:  592 hours
  • Start of 20 years:  632 hours
  • Start of 21 years:  672 hours
  • Start of 22 years:  712 hours
  • Start of 23 years:  752 hours
  • Start of 24 years:  792 hours
  • Start of 25 years to end of 29 years: 832 hours
  • Start of 30 years: 872 hours

II. Income Protection Time (Sick Time) Plan

Accruals for Income Protection Time

  • Accrue 96.2 hours per year (3.7 hours per biweekly pay period)
  • Prorated for 75% FTE and above
  • Accruals accumulate from year to year

Eligibility for Income Protection Time

  • May use amount accrued as of receipt of first pay stub; thereafter as soon as it is accrued

General Rules for Income Protection Time Usage

May use to cover absences for:

  • personal illness
  • immediate family illness
  • family medical leave
  • on-the-job injuries as a supplement to workers' compensation
  • special situation that cannot be performed during hours off such as marriage arrangements, real estate transaction, etc.
  • personal non-health related emergencies
  • adverse weather conditions
  • adverse working conditions
  • attend class
  • military training in excess of 15 paid day max
  • religious holiday that is not a university-observed holiday
  • Supervisors may request verification of need or emergency.

Separation Pay (Terminal Pay) for Income Protection Time

  • Payment for accrued Income Protection Time (Sick Time) is available only to employees who separate from the university with IU retiree status, and is subject to criteria listed in the Income Protection Time (Sick Time) policy.

III. Other Paid Time Off Plan

  • Holidays - 9
  • Funeral - up to 3 days

All others including:

  • Military Leave
  • Court Duty
  • Voting
  • Adverse Weather
  • Adverse Working Conditions
  • Injury on-the-Job
  • Compensatory Time Off