Classification in the IU Job Framework:
New Positions

Processing Instructions

For new position classification requests, leaders and HR representatives should consider the primary, fundamental responsibilities that are necessary for the position. With a sense of the work needing to be performed, the IU Career Navigator can then be used to filter (or search) to identify the most appropriate role descriptor that is representative of the position.

It is important to remember that role descriptors are NOT position descriptions and are intended to represent numerous positions; role descriptors are not specific to any individual position.

  1. Consider the business need(s) and the work needing to be performed. Consider the type of experience/background that you think might be necessary to perform the role. The Position Description online form is useful for conceptualizing and considering the needs of the position.
  2. Utilize the IU Career Navigator Tool to identify the most appropriate role descriptor that represents the fundamental responsibilities that will be performed.
  3. Consider whether a position should be an Individual Contributor or People Leader.
  4. If the most appropriate role descriptor is exempt (Exempt Individual Contributor or Exempt People Leader role), the hiring manager and/or local department/campus HR representative MUST complete the FLSA Questionnaire and provide additional information to certify FLSA status.
  5. Department/RC HR representative submits Create Position eDoc (NEW) via HRMS. The effective date is the date the eDoc is initiated.
    • In the eDoc note, include:
      1. The desired role descriptor title and level.
      2. A departmental organizational chart, including incumbent names, in the note section to demonstrate where the new position is intended to be situated among current positions.
      3. If requesting an exemption, attach the FLSA Questionnaire to the eDoc note.
    • Once all fields have been completed, click on the “submit” button. The eDoc will automatically route electronically for approvals.
    • Once review has been completed by IU HR Compensation Programs, the eDoc will be saved in HRMS, and a position number will be assigned. The eDoc initiator will receive notification indicating the position number and classification of the position. Those in the routing approval chain should notify others in their department, as needed, of the new position number and classification.