University Human Resources
Form I-9, E-Verify, and Criminal Background Check Requirements for All New Employees
Departments are responsible for the completion of Form I-9 for each employee they hire. Federal law requires the completion of the Form I-9 in order for both US citizens and non-citizens to work at Indiana University.
- Employees must complete Section 1 of Form I-9 before or on the first day of employment.
- The hiring department is to complete Section 2 of Form I-9 within three business days of the date employment begins.
Federal law requires that the employee be stopped from working if either section of the Form I-9 is not completed within the specified time limits.
As a result of a State of Indiana law, Indiana University particpates in the U.S. Department of Homeland Security’s E-Verify system to confirm a new employee’s eligibility to work in the United States. The E-Verify system first requires the new employee and the University to complete Form I-9, Employment Eligibility Verification – a requirement that has been in place for many years.
Criminal Background Checks
It is the policy of Indiana University that all new Staff and Temporary employees have certain credentials and other background information verified as a condition of employment. Included in the verified background information is a criminal background and sex offender registry check.
In addition, the University policy on Programs Involving Children requires that programs must ensure that all faculty and academic staff, staff, students, volunteers, or other personnel who will work with children have been subject to a criminal background and sex offender registry check within the last five years.
Integrated Business Solution
The University has contracted with General Information Services (GIS) for a web-based integrated business solution for the completion of Form I-9s, E-Verify checks, and criminal background checks. GIS’s services also include: the electronic retention of associated records, management reports, and customer service support for employees and University department personnel.