HRMS eDoc and Payroll Adjustment Voucher Deadlines

December

The following deadlines apply to part-time and staff employee related eDocs and Ready for Hire Actions. They deadlines are based on the UCO payroll deadline calendar.

Need assistance on a job record issue related to a staff or part time employee or position? Questions about the above information? Reach out to the IUHR Transaction Services team via  . 

REMINDER: The Winter Break holidays web page has information about the additional paid holidays and a FAQ with common questions related to them. If you have a question that isn’t addressed there, please contact IUHR at .

Monthly pay groups

• Monthly Pay Period 12/01 – 12/31, paycheck 01/02/2025 
  • Friday, 12/13 - Deadline for final approvers to approve Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain Funding eDocs will also have to be made directly on the current voucher. Changes made effective prior to 12/01/24 should be addressed through a salary transfer. 
  • Thursday, 12/19 – All monthly staff eDocs/TAM actions for the current payroll including Termination eDocs dated 01/01/25 should be received by Campus HR for review and final approval. 
  • Monday, 12/23 – Soft deadline for final approvers to approve monthly related eDocs and TAM actions for the December on-cycle payroll.
  • Tuesday, 12/24, Noon (EARLY!)– Deadline for final approvers to approve monthly related eDocs and TAM actions for the December on-cycle payroll. 
  • Thursday, 12/26 – December on-cycle payroll (morning). 

Biweekly pay groups

• Biweekly Pay Period 11/24 – 12/07, paycheck 12/20/24 
  • Wednesday, 12/04 – Deadline for final approvers to approve Maintain Time Assignment or Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain Time Assignment or Maintain Funding eDocs will have to be made directly on the current voucher. Changes made effective prior to 11/23 should be addressed through a salary transfer. 
  • Monday, 12/09 – All biweekly-paid part time and staff related eDocs dated through 12/07 including Termination eDocs dated 12/08 should be received by Campus HR for review and final approval.
  • Wednesday, 12/11 – Soft deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 12/07 on-cycle payroll.
  • Thursday, 12/12, 4pm – Deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 12/07 on-cycle payroll.
  • Monday, 12/16 – Biweekly PPE 12/07 on-cycle payroll (morning). 
•  BW Pay Period 12/08 – 12/21, paycheck 01/03/25 
  • Wednesday, 12/18 – Deadline for final approvers to approve Maintain Time Assignment or Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain Time Assignment or Maintain Funding eDocs will have to be made directly on the current voucher. Changes made effective prior to 12/08 should be addressed through a salary transfer. 
  • Monday, 12/23 – All biweekly-paid part time and staff related eDocs dated through 12/07 including Termination eDocs dated 12/22 should be received by Campus HR for review and final approval.
  • Thursday, 12/26 – Soft deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 12/22 on-cycle payroll.
  • Friday, 12/27, Noon (EARLY!) – Deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 12/22 on-cycle payroll.
  • Monday, 12/30 – Biweekly PPE 12/22 on-cycle payroll (morning). 
•  BW Pay Period 12/22 – 01/04, paycheck 01/17/25 
  • Wednesday, 01/01 – Deadline for final approvers to approve Maintain Time Assignment or Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain Time Assignment or Maintain Funding eDocs will have to be made directly on the current voucher. Changes made effective prior to 12/22 should be addressed through a salary transfer. 
  • Monday, 01/06 – All biweekly-paid part time and staff related eDocs dated through 01/04 including Termination eDocs dated 01/05 should be received by Campus HR for review and final approval.
  • Wednesday, 01/08 – Soft deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 01/04 on-cycle payroll.
  • Thursday, 01/09, 4pm – Deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 01/04 on-cycle payroll.
  • Monday, 01/13 – Biweekly PPE 01/04 on-cycle payroll (morning).

Download a printable December deadline calendar

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November

The following deadlines apply to part-time and staff employee related eDocs and Ready for Hire Actions. They deadlines are based on the UCO payroll deadline calendar.

Need assistance on a job record issue related to a staff or part time employee or position? Questions about the above information? Reach out to the IUHR Transaction Services team via  . 

REMINDER: Staff terminations eDocs should not be dated effective 11/29, 11/30, or 12/1 without either showing hours worked on the last day employed or an approved policy exception attached to the eDoc. Reference Staff Holiday and Staff Separation policy. Email with policy questions or exception requests.

Monthly pay groups

• Monthly pay period 11/01 – 11/30, paycheck 11/27/24 
  • Friday, 11/08 - Deadline for final approvers to approve Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain Funding eDocs will also have to be made directly on the current voucher. Changes made effective prior to 11/01/24 should be addressed through a salary transfer. 
  • Thursday, 11/14 – All monthly staff eDocs/TAM actions for the current payroll including Termination eDocs dated 12/01 should be received by Campus HR for review and final approval. 
  • Monday, 11/18 – Soft deadline for final approvers to approve monthly related eDocs and TAM actions for the November on-cycle payroll.
  • Tuesday, 11/19, 4 pm– Deadline for final approvers to approve monthly related eDocs and TAM actions for the November on-cycle payroll. 
  • Thursday, 11/21 – November on-cycle payroll (morning). 

Biweekly pay groups

• Biweekly pay period 10/27 – 11/09, paycheck 11/22/24 
  • Wednesday, 11/06 – Deadline for final approvers to approve Maintain Time Assignment or Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain Time Assignment or Maintain Funding eDocs will have to be made directly on the current voucher. Changes made effective prior to 10/27 should be addressed through a salary transfer. 
  • Monday, 11/11 – All biweekly-paid part time and staff related eDocs dated through 11/09 including Termination eDocs dated 11/10 should be received by Campus HR for review and final approval.
  • Wednesday, 11/13 – Soft deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 11/09 on-cycle payroll.
  • Thursday, 11/14, 4 pm – Deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 11/09 on-cycle payroll.
  • Monday, 11/18 – Biweekly PPE 11/09 on-cycle payroll (morning). 
• Biweekly pay period 11/10 – 11/23, paycheck 12/06/24 
  • Wednesday, 11/20 – Deadline for final approvers to approve Maintain Time Assignment or Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain Time Assignment or Maintain Funding eDocs will have to be made directly on the current voucher. Changes made effective prior to 11/10 should be addressed through a salary transfer. 
  • Monday, 11/25 – All biweekly-paid part time and staff related eDocs dated through 11/23 including Termination eDocs dated 11/24 should be received by Campus HR for review and final approval.
  • Wednesday, 11/27 – Soft deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 11/23 on-cycle payroll.
  • Monday, 12/02, NOON – Deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 11/23 on-cycle payroll.
  • Tuesday, 12/03 – Biweekly PPE 11/23 on-cycle payroll (morning). 
• Biweekly pay period 11/24 – 12/07, paycheck 12/20/24 
  • Wednesday, 12/04 – Deadline for final approvers to approve Maintain Time Assignment or Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain Time Assignment or Maintain Funding eDocs will have to be made directly on the current voucher. Changes made effective prior to 11/23 should be addressed through a salary transfer. 
  • Monday, 12/09 – All biweekly-paid part time and staff related eDocs dated through 12/07 including Termination eDocs dated 12/08 should be received by Campus HR for review and final approval.
  • Wednesday, 12/11 – Soft deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 12/07 on-cycle payroll.
  • Thursday, 12/12, 4pm – Deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 12/07 on-cycle payroll.
  • Monday, 12/16 – Biweekly PPE 12/07 on-cycle payroll (morning). 

Download a printable November deadline calendar

December deadlines for the below pay periods to be announced in late November

• BW pay period 12/08 – 12/21, paycheck 01/03/25 
• BW pay period 12/22 – 01/04, paycheck 01/17/25 
• MO pay period 12/01 – 12/31, paycheck 01/02/25