HRMS E-Doc and Payroll Adjustment Voucher Deadlines
April
After reviewing the FMS cut-off dates for the April 2020 FMS payroll calendar, we want to communicate the following deadlines for temporary and staff related eDocs and staff separation paper adjustment vouchers.
For the monthly pay period ending April 30th, paycheck date 04/30/2020
- Fri, 04/10 – Deadline to finalize Maintain Funding eDocs to automatically apply to current voucher. Changes made through these eDocs after this date will have to made manually to the current voucher for the April closing.
- Fri, 04/17 - All monthly-paid staff eDocs should be received by Campus HR for review and final approval
- Fri, 04/17 - Staff Termination eDocs and related PAVs are also due for PAE separations effective dated 05/01 or earlier
For the biweekly pay period ending April 4th, paycheck date 04/17/2020
- Wed, 04/01 – Deadline to finalize Maintain Funding or Maintain Time Assignments eDocs to automatically apply to current voucher. Changes made through these eDocs after this date will have to made manually to the current voucher.
- Mon, 04/06 - All biweekly-paid temporary and staff eDocs should be received by Campus HR for review and final approval
- Mon, 04/06 - Staff Termination eDocs and related PAVs are also due for biweekly staff separations effective dated 04/05 or earlier
For the biweekly pay period ending April 18th, paycheck date 05/01/2020
- Wed, 04/15 – Deadline to finalize Maintain Funding or Maintain Time Assignments eDocs to automatically apply to current voucher. Changes made through these eDocs after this date will have to made manually to the current voucher.
- Mon, 04/20 - All biweekly-paid temporary and staff eDocs should be received by Campus HR for review and final approval
- Mon, 04/20 - Staff Termination eDocs and related PAVs are also due for biweekly staff separations effective dated 04/19 or earlier
For the biweekly pay period ending May 2nd, paycheck date 05/15/2020
- Wed, 04/29 – Deadline to finalize Maintain Funding or Maintain Time Assignments eDocs to automatically apply to current voucher. Changes made through these eDocs after this date will have to made manually to the current voucher.
- Mon, 05/04 - All biweekly-paid temporary and staff eDocs should be received by Campus HR for review and final approval
- Mon, 05/04 - Staff Termination eDocs and related PAVs are also due for biweekly staff separations effective dated 05/03 or earlier
REMINDER: During the payroll clean up through the completion of payroll closing, eDocs related to that pay group will not be finalized by Campus HR. This hold on eDoc processing will assist for a cleaner payroll.
Questions about the above information, other eDoc related topics or eDoc assistance related to staff or temporary related eDocs? Please email to reach a IU HR Transaction Services team member.
Printable April deadline calendar (PDF)
March
After reviewing the FMS cut-off dates for the March 2020 FMS payroll calendar, we want to communicate the following deadlines for temporary and staff related eDocs and staff separation paper adjustment vouchers.
For the biweekly pay period ending March 7th, paycheck date 03/20/2020
- Wed, 03/04 – Deadline to finalize Maintain Funding or Maintain Time Assignments eDocs to automatically apply to current voucher. Changes made through these eDocs after this date will have to made manually to the current voucher.
- Mon, 03/09 - All biweekly-paid temporary and staff eDocs should be received by Campus HR for review and final approval
- Mon, 03/09 - Staff Termination eDocs and related PAVs are also due for biweekly staff separations effective dated 03/08 or earlier
For the biweekly pay period ending March 21st, paycheck date 04/03/2020
- Wed, 03/18 – Deadline to finalize Maintain Funding or Maintain Time Assignments eDocs to automatically apply to current voucher. Changes made through these eDocs after this date will have to made manually to the current voucher.
- Mon, 03/23 - All biweekly-paid temporary and staff eDocs should be received by Campus HR for review and final approval
- Mon, 03/23 - Staff Termination eDocs and related PAVs are also due for biweekly staff separations effective dated 03/22 or earlier
For the biweekly pay period ending April 4th, paycheck date 04/17/2020
- Wed, 04/01 – Deadline to finalize Maintain Funding or Maintain Time Assignments eDocs to automatically apply to current voucher. Changes made through these eDocs after this date will have to made manually to the current voucher.
- Mon, 04/06 - All biweekly-paid temporary and staff eDocs should be received by Campus HR for review and final approval
- Mon, 04/06 - Staff Termination eDocs and related PAVs are also due for biweekly staff separations effective dated 04/05 or earlier
For the monthly pay period ending March 31st, paycheck date 03/31/2020
- Wed, 03/10 – Deadline to finalize Maintain Funding eDocs to automatically apply to current voucher. Changes made through these eDocs after this date will have to made manually to the current voucher.
- Wed, 03/18 - All monthly-paid staff eDocs should be received by Campus HR for review and final approval
- Wed, 03/18 - Staff Termination eDocs and related PAVs are also due for PAE separations effective dated 03/01/2020 or earlier
REMINDER: During the payroll clean up through the completion of payroll closing, eDocs related to that pay group will not be finalized by Campus HR. This hold on eDoc processing will assist for a cleaner payroll.
Questions about the above information, other eDoc related topics or eDoc assistance related to staff or temporary related eDocs? Please email to reach a IU HR Transaction Services team member.
