HRMS eDoc and Payroll Adjustment Voucher Deadlines

April 2025

The following deadlines apply to part-time and staff employee related eDocs and Ready for Hire Actions. They deadlines are based on the UCO payroll deadline calendar.

Need assistance on a job record issue related to a staff or part time employee or position? Questions about the above information? Reach out to the IUHR Transaction Services team via  . 

For assistance on Academic employee job actions/records please reach out to your campus Academic Affairs office. View the Academic FAQ.

Monthly Pay Groups

• Monthly Pay Period 04/01/2025 – 04/30, paycheck 04/30/2025 
  • Thursday, 04/10 - Deadline for final approvers to approve Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain Funding eDocs will also have to be made directly on the current voucher. Changes made effective prior to 04/01/25 should be addressed through a salary transfer. 
  • Thursday, 04/17 – All monthly staff eDocs/TAM actions for the current payroll including Termination eDocs dated 05/01/25 should be received by Campus HR for review and final approval. 
  • Monday, 04/21 – Soft deadline for final approvers to approve monthly related eDocs and TAM actions for the April on-cycle payroll.
  • Tuesday, 04/22, 4pm– Deadline for final approvers to approve monthly related eDocs and TAM actions for the April on-cycle payroll. 
  • Thursday, 04/24 – April on-cycle payroll process (morning). 

Biweekly pay groups

• Biweekly Pay Period 03/30/25 – 04/12/25, paycheck 04/25/25 
  • Wednesday, 04/09 – Deadline for final approvers to approve Maintain Time Assignment or Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain Time Assignment or Maintain Funding eDocs will have to be made directly on the current voucher. Changes made effective prior to 03/30 should be addressed through a salary transfer. 
  • Monday, 04/14 – All biweekly-paid part time and staff related eDocs dated through 04/12 including Termination eDocs dated 04/13 should be received by Campus HR for review and final approval.
  • Wednesday, 04/16 – Soft deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 04/12 on-cycle payroll.
  • Thursday, 04/17, 4pm – Deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 04/12 on-cycle payroll.
  • Monday, 04/21 – Biweekly PPE 04/12 on-cycle payroll process (morning). 
•  Biweekly Pay Period 04/13/25 – 04/26/25, paycheck 05/09/25 
  • Wednesday, 04/23 – Deadline for final approvers to approve Maintain Time Assignment or Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain Time Assignment or Maintain Funding eDocs will have to be made directly on the current voucher. Changes made effective prior to 04/13 should be addressed through a salary transfer. 
  • Monday, 04/28 – All biweekly-paid part time and staff related eDocs dated through 04/26 including Termination eDocs dated 04/27 should be received by Campus HR for review and final approval.
  • Wednesday, 04/30 – Soft deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 04/27 on-cycle payroll.
  • Thursday, 05/01, 4pm – Deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 04/27 on-cycle payroll.
  • Monday, 05/05 – Biweekly PPE 04/27 on-cycle payroll process (morning). 
• Biweekly Pay Period 04/27/25 – 05/10/25, paycheck 05/26/25 
  • Wednesday, 05/07 – Deadline for final approvers to approve Maintain Time Assignment or Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain Time Assignment or Maintain Funding eDocs will have to be made directly on the current voucher. Changes made effective prior to 04/27 should be addressed through a salary transfer. 
  • Monday, 05/12 – All biweekly-paid part time and staff related eDocs dated through 05/10 including Termination eDocs dated 05/11 should be received by Campus HR for review and final approval.
  • Wednesday, 05/14 – Soft deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 05/10 on-cycle payroll.
  • Thursday, 05/15, 4pm – Deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 05/10 on-cycle payroll.
  • Monday, 05/19 – Biweekly PPE 05/10 on-cycle payroll process (morning).

Download a printable April deadline calendar

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March 2025

The following deadlines apply to part-time and staff employee related eDocs and Ready for Hire Actions. They deadlines are based on the UCO payroll deadline calendar.

Need assistance on a job record issue related to a staff or part time employee or position? Questions about the above information? Reach out to the IUHR Transaction Services team via  . 

Monthly pay groups

• Monthly Pay Period 03/01/2025 – 03/31, paycheck 03/31/2025 
  • Monday, 03/10 - Deadline for final approvers to approve Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain Funding eDocs will also have to be made directly on the current voucher. Changes made effective prior to 03/01/25 should be addressed through a salary transfer. 
  • Tuesday, 03/18 – All monthly staff eDocs/TAM actions for the current payroll including Termination eDocs dated 04/01/25 should be received by Campus HR for review and final approval. 
  • Thursday, 03/20 – Soft deadline for final approvers to approve monthly related eDocs and TAM actions for the March on-cycle payroll.
  • Friday, 03/21, 4pm– Deadline for final approvers to approve monthly related eDocs and TAM actions for the March on-cycle payroll. 
  • Tuesday, 03/25 – March on-cycle payroll process (morning).

Biweekly pay groups

• Biweekly Pay Period 03/02/25 – 03/15/25, paycheck 03/28/25 
  • Wednesday, 03/12 – Deadline for final approvers to approve Maintain Time Assignment or Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain Time Assignment or Maintain Funding eDocs will have to be made directly on the current voucher. Changes made effective prior to 03/02 should be addressed through a salary transfer. 
  • Monday, 03/17 – All biweekly-paid part time and staff related eDocs dated through 03/15 including Termination eDocs dated 03/16 should be received by Campus HR for review and final approval.
  • Wednesday, 03/19 – Soft deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 03/15 on-cycle payroll.
  • Thursday, 03/20, 4pm – Deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 03/15 on-cycle payroll.
  • Monday, 03/24 – Biweekly PPE 03/15 on-cycle payroll process (morning). 
•  Biweekly Pay Period 03/16/25 – 03/29/25, paycheck 04/11/25 
  • Wednesday, 03/26 – Deadline for final approvers to approve Maintain Time Assignment or Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain Time Assignment or Maintain Funding eDocs will have to be made directly on the current voucher. Changes made effective prior to 03/16 should be addressed through a salary transfer. 
  • Monday, 03/31 – All biweekly-paid part time and staff related eDocs dated through 03/29 including Termination eDocs dated 03/30 should be received by Campus HR for review and final approval.
  • Wednesday, 04/02 – Soft deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 03/29 on-cycle payroll.
  • Thursday, 04/03, 4pm – Deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 03/29 on-cycle payroll.
  • Monday, 04/07 – Biweekly PPE 03/29 on-cycle payroll process (morning).

Download a printable March deadline calendar