HRMS eDoc and Payroll Adjustment Voucher Deadlines

July

The following deadlines apply to part-time and staff employee related eDocs and Ready for Hire Actions. They deadlines are based on the UCO payroll deadline calendar.

NOTE: For staff terms dated 07/01 and earlier - please email  so the budget row can be removed before you route a term eDoc. 

Biweekly pay groups

• Pay Period 06/23 – 07/06, paycheck 07/19/24
• Wednesday, 07/03 – Deadline for final approvers to approve Maintain Time Assignment or Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain Time Assignment or Maintain Funding eDocs will have to be made directly on the current voucher. Changes made effective prior to 06/23 should be addressed through a salary transfer. 
• Monday, 07/08 – All biweekly-paid part time and staff related eDocs dated through 07/06 including Termination eDocs dated 07/07 should be received by Campus HR for review and final approval.
• Wednesday, 07/10 – Soft deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 07/06 on-cycle payroll.
• Thursday, 07/11, 4 pm – Deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 07/06 on-cycle payroll.
• Monday, 07/15 – Biweekly PPE 07/06 on-cycle payroll (morning). 

• Pay Period 07/07 – 07/20, paycheck 08/02/24 
• Wednesday, 07/17 – Deadline for final approvers to approve Maintain Time Assignment or Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain Time Assignment or Maintain Funding eDocs will have to be made directly on the current voucher. Changes made effective prior to 07/07 should be addressed through a salary transfer. 
• Monday, 07/22 – All biweekly-paid part time and staff related eDocs dated through 07/20 including Termination eDocs dated 07/21 should be received by Campus HR for review and final approval.
• Wednesday, 07/24 – Soft deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 07/20 on-cycle payroll.
• Thursday, 07/25, 4 pm – Deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 07/20 on-cycle payroll.
• Monday, 07/15 – Biweekly PPE 07/20 on-cycle payroll (morning). 

• Pay Period 07/21 – 08/03, paycheck 08/16/24 
• Wednesday, 07/31 – Deadline for final approvers to approve Maintain Time Assignment or Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain Time Assignment or Maintain Funding eDocs will have to be made directly on the current voucher. Changes made effective prior to 07/21 should be addressed through a salary transfer. 
• Monday, 08/05 – All biweekly-paid part time and staff related eDocs dated through 08/03 including Termination eDocs dated 08/04 should be received by Campus HR for review and final approval.
• Wednesday, 08/07 – Soft deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 08/03 on-cycle payroll.
• Thursday, 08/08, 4 pm – Deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 08/03 on-cycle payroll.
• Monday, 08/12 – Biweekly PPE 08/03 on-cycle payroll (morning). 

• Pay Period 08/04 – 08/17, paycheck 08/30/24 
  Coming soon (August deadlines)

Monthly pay groups, paycheck 07/31/24

• Wednesday, 07/10 - Deadline for final approvers to approve Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain Funding eDocs will also have to be made directly on the current voucher. Changes made effective prior to 07/01/24 should be addressed through a salary transfer. 
• Thursday, 07/18 – All monthly staff eDocs/TAM actions for the current payroll including Termination eDocs dated for 8/1 should be received by Campus HR for review and final approval. 
• Monday, 07/22 – Soft deadline for final approvers to approve monthly related eDocs and TAM actions for the current on-cycle payroll.
• Tuesday, 07/23, 4 pm– Deadline for final approvers to approve monthly related eDocs and TAM actions for the current on-cycle payroll. 
• Thursday, 07/25 – July on-cycle payroll (morning). 

Printable July deadline calendar

Questions about the above information, other eDoc related topics or eDoc assistance related to staff or part time employee related eDocs can be directed to the IUHR Transaction Services team via  .

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June

The following deadlines apply to part-time and staff employee related eDocs and Ready for Hire Actions. They deadlines are based on the UCO payroll deadline calendar.

The annual budget load process is this month which means there are a few special additional deadlines for staff related job and position actions.

Biweekly Pay Groups

• Pay Period 05/26 – 06/08, paycheck 06/21/24 
  • Wednesday, 06/05 – Deadline for final approvers to approve Maintain Time Assignment or Maintain Funding eDocs so changes automatically apply to the current voucher. Account changes made after this date via Maintain Time Assignment or Maintain Funding eDocs will have to be made directly on the current voucher. Account changes made effective prior to 05/26 should be addressed through a salary transfer. 
  • Friday, 06/07 – Deadline to route appointed employee and occupied position eDocs, which includes staff termination eDocs date 07/01 and earlier.
  • Monday, 06/10 – All biweekly-paid part time and staff related eDocs dated through 06/08 including Termination eDocs dated 06/09 should be received by Campus HR for review and final approval.
  • Wednesday, 06/12 – Hard deadline for final approvers to approve biweekly related eDocs and TAM actions dated 07/01 and earlier so as to sync with the budget load.
  • Wednesday, 06/12 – Hard deadline (3pm (time extract)) for final approvers to approve biweekly related eDocs and TAM actions for the PPE 06/08 on-cycle payroll.
  • Friday, 06/14 – Budget loads after 5PM
  • Monday, 06/17 – Biweekly PPE 06/08 on-cycle payroll (morning). 
•  Pay Period 06/09 – 06/22, paycheck 07/05/24 
  • Wednesday, 06/19 – IU Closed – Juneteeth Holiday
  • Wednesday, 06/19 – Deadline for final approvers to approve Maintain Time Assignment or Maintain Funding eDocs so changes automatically apply to the current voucher. Account changes made after this date via Maintain Time Assignment or Maintain Funding eDocs will have to be made directly on the current voucher. Account changes made effective prior to 06/09 should be addressed through a salary transfer. 
  • Monday, 06/24 – All biweekly-paid part time and staff related eDocs dated through 06/22 including Termination eDocs dated 06/23 should be received by Campus HR for review and final approval.
  • Wednesday, 06/26 – Soft deadline (3pm (time extract)) for final approvers to approve biweekly related eDocs and TAM actions for the PPE 06/22 on-cycle payroll.
  • Thursday, 06/27, 4 pm – Hard deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 06/22 on-cycle payroll.
  • Monday, 07/01 – Biweekly PPE 06/22 on-cycle payroll (morning). 
•  Pay Period 06/23 – 07/06, paycheck 07/19/24 > Coming Soon (July deadlines)

Monthly Pay Groups, paycheck 06/28/24

• Friday, 06/07 – Deadline to route appointed employee and occupied position eDocs, which includes staff termination eDocs date 07/01 and earlier. For terms, ePTO needs to be confirmed up to date (May approved and June time off taken/planned listed).
• Monday, 06/10 - Deadline for final approvers to approve Maintain Funding eDocs so changes automatically apply to the current voucher. Account changes made after this date via Maintain Funding eDocs will also have to be made directly on the current voucher. Account changes made effective prior to 06/01/24 should be addressed through a salary transfer. 
• Wednesday, 06/12 – Hard deadline for final approvers to approve monthly related eDocs and TAM actions dated 07/01 and earlier so as to sync with the budget load.
• Friday, 06/14 – Budget loads after 5PM
• Tuesday, 06/18 – All monthly staff eDocs/TAM actions for the current payroll including Termination eDocs dated for 7/1 should be received by Campus HR for review and final approval. *Last work day in June is 06/28 so most terms should be dated 06/29 unless under special circumstances or a policy exception was granted.
• Wednesday, 06/19 – IU Closed – Juneteeth Holiday
• Thursday, 06/20 – Soft deadline (5pm) for final approvers to approve monthly related eDocs and TAM actions for the current on-cycle payroll.
• Friday, 06/21– Hard Deadline (12 pm – EARLY!) for final approvers to approve monthly related eDocs and TAM actions for the current on-cycle payroll. 
• Monday, 06/24 – June on-cycle payroll (morning).

Printable June deadline calendar

Questions about the above information, other eDoc related topics or eDoc assistance related to staff or part time employee related eDocs can be directed to the IUHR Transaction Services team via  .