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HRMS eDoc and Payroll Adjustment Voucher Deadlines

September

IMPORTANT REMINDER REGARDING STAFF/TRANSFER EDOCS:
The update to TAM (the talent acquisition manger and applicant tracking system used for staff position) will happen September 30th. This means that the ability to do staff hire or staff transfer eDocs is going away effective September 28th. Please see the related Ready for Hire web page for details about the upcoming change, including how to prepare, and answers to frequently asked questions.

Some important dates to remember:

Sept 27: LAST DAY to route a hire or transfer eDoc related to a staff hire.
Sept 28–Oct 1: Freeze on any staff related hire actions be it an internal transfer or external hire of a candidate.
Oct 2: Use TAMs updated system to process hire actions. Use of the hire or transfer eDoc to move a candidate into a staff position will no longer be available.

FYI - The deadlines for October should not be different since the payroll deadlines are not changing related to this updated but the verbiage used will be updated accordingly.

Here are the deadlines for part-time and staff related eDocs based on the UCO central payroll calendar.

BIWEEKLY PAID PAYGROUPS

PAY PERIOD 08/20 – 09/02

WED, 08/30 – Deadline for final approvers to approve Maintain TIME Assignment or Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain TIME Assignment or Maintain Funding eDocs will have to be made directly on the current voucher. Changes made effective prior to 08/06 should be addressed through a salary transfer.
MON, 09/04 – All biweekly-paid part time and staff related eDocs dated through 09/02 including Termination eDocs dated 09/03 should be received by Campus HR for review and final approval.
THURS, 09/06, 4PM – Deadline for final approvers to approve biweekly related eDocs for the PPE 09/02 on-cycle payroll.
MON, 09/11 – BIWEEKLY PPE 09/02 ON-CYCLE PAYROLL (morning).

PAY PERIOD 09/03 – 09/16

WED, 09/13 – Deadline for final approvers to approve Maintain TIME Assignment or Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain TIME Assignment or Maintain Funding eDocs will have to be made directly on the current voucher. Changes made effective prior to 09/03 should be addressed through a salary transfer.
MON, 09/18 – All biweekly-paid part time and staff related eDocs dated through 09/16 including Termination eDocs dated 09/17 should be received by Campus HR for review and final approval.
THURS, 09/21, 4PM – Deadline for final approvers to approve biweekly related eDocs for the PPE 09/16 on-cycle payroll.
MON, 09/25 – BIWEEKLY PPE 09/16 ON-CYCLE PAYROLL (morning).

PAY PERIOD 09/17 – 09/30

WED, 09/17 – Deadline for final approvers to approve Maintain TIME Assignment or Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain TIME Assignment or Maintain Funding eDocs will have to be made directly on the current voucher. Changes made effective prior to 09/17 should be addressed through a salary transfer.
MON, 10/02 – All biweekly-paid part time and staff related eDocs dated through 09/30 including Termination eDocs dated 10/01 should be received by Campus HR for review and final approval.
THURS, 10/05, 4PM – Deadline for final approvers to approve biweekly related eDocs and TAM actions for the PPE 09/30 on-cycle payroll.
MON, 10/09 – BIWEEKLY PPE 09/30 ON-CYCLE PAYROLL (morning).

PAY PERIOD 10/01 – 10/14 > COMING SOON (OCTOBER DEADLINES)

MONTHLY PAID PAYGROUPS

FRI, 09/08 - Deadline for final approvers to approve Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain Funding eDocs will have to be made directly on the current voucher. Changes made effective prior to 9/1 should be addressed through a salary transfer.
FRI, 09/15 – All monthly staff eDocs dated in September including Termination eDocs dated 10/01/23* should be received by Campus HR for review and final approval.
WED, 09/20, 4PM – Deadline for final approvers to approve monthly related eDocs for the September on-cycle payroll.
FRI, 09/22 – MONTHLY PPE 09/30 ON-CYCLE PAYROLL (morning).

*Staff Monthly terms dated 10/01 should have an eDoc note confirming the employee is scheduled to work Saturday 09/30. If not working, please revise term eDoc date. Separation policy

Printable September deadline calendar

Questions about the above information, other eDoc related topics or eDoc assistance related to staff or part time employee related eDocs can be directed to the IUHR Transaction Services team via .

August

Here are the deadlines for part-time and staff related eDocs based on the UCO central payroll calendar.

BIWEEKLY PAID PAYGROUPS

PAY PERIOD 07/23/23 – 08/05/23

WED, 08/02 – Deadline for final approvers to approve Maintain TIME Assignment or Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain TIME Assignment or Maintain Funding eDocs will have to be made directly on the current voucher. Changes made effective prior to 07/23 should be addressed through a salary transfer.
MON, 08/07 – All biweekly-paid part time and staff related eDocs dated through 08/05 should be received by Campus HR for review and final approval.
THURS, 08/10, 4PM – Deadline for final approvers to approve biweekly related eDocs for the PPE 08/05 on-cycle payroll.
MON, 08/14 – BIWEEKLY PPE 08/05 ON-CYCLE PAYROLL (morning).

PAY PERIOD 08/06/23 – 08/19/23

WED, 08/16 – Deadline for final approvers to approve Maintain TIME Assignment or Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain TIME Assignment or Maintain Funding eDocs will have to be made directly on the current voucher. Changes made effective prior to 08/06 should be addressed through a salary transfer.
MON, 08/21 – All biweekly-paid part time and staff related eDocs dated through 08/19 should be received by Campus HR for review and final approval.
THURS, 08/24, 4PM – Deadline for final approvers to approve biweekly related eDocs for the PPE 08/19 on-cycle payroll.
MON, 08/28 – BIWEEKLY PPE 08/19 ON-CYCLE PAYROLL (morning).

PAY PERIOD 08/20/23 – 09/02/23

WED, 08/30 – Deadline for final approvers to approve Maintain TIME Assignment or Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain TIME Assignment or Maintain Funding eDocs will have to be made directly on the current voucher. Changes made effective prior to 08/06 should be addressed through a salary transfer.
MON, 09/04 – All biweekly-paid part time and staff related eDocs dated through 09/02 should be received by Campus HR for review and final approval.
THURS, 09/06, 4PM – Deadline for final approvers to approve biweekly related eDocs for the PPE 09/02 on-cycle payroll.
MON, 09/11 – BIWEEKLY PPE 09/02 ON-CYCLE PAYROLL (morning).

PAY PERIOD 09/03 – 09/16 > COMING SOON (SEPTEMBER DEADLINES)

MONTHLY PAID PAYGROUPS

THUR, 08/10 - Deadline for final approvers to approve Maintain Funding eDocs so changes automatically apply to the current voucher. Changes made after this date via Maintain Funding eDocs will have to be made directly on the current voucher. Changes made effective prior to 8/1 should be addressed through a salary transfer.
WED, 08/16 – All monthly staff eDocs dated in August including Termination eDocs dated 09/01/23 should be received by Campus HR for review and final approval.
MON, 08/21, 4PM – Deadline for final approvers to approve monthly related eDocs for the August on-cycle payroll.
WED, 08/23 – MONTHLY PPE 08/31 ON-CYCLE PAYROLL (morning).

Printable August deadline calendar

Questions about the above information, other eDoc related topics or eDoc assistance related to staff or part time employee related eDocs can be directed to the IUHR Transaction Services team via .