Create a Part-Time Pooled Position

Summary

Part time positions are generally considered for part time work and are paid through the University’s biweekly payroll.  All new part time employees will be placed in either a regular (HR), Part Time Employee, student (HS) Part Time Student Employee, with retirement (HP) Part Time Employee with Retirement, or work study (WSU) positions WorkStudy-Undergraduate position. See the Part Time Positions policy.

Procedure

On the HRMS Portal under Position eDocs:

  1. Click on Create Position

When the eDoc opens: The Effective Date will default to the current date. The Effective Date is the date on which the action reason selected takes effect and can be changed as the system will allow retro dating. Future effective dating isn’t recommended since the date drives when the position is available for posting, recruiting, and processing hire eDocs.

  1. Choose the Position Type by using the dropdown arrow to select Pooled Position Template
  2. Next to the Position Template, click the magnifying glass (search button)
    • The Campus (Business Unit) will default
    • Go to the Position Type field and using the dropdown arrow choose PT Emp
    • Click Search
    • Under the Current Title field locate the template you wish to use
    • To the left in the Return Value field for that title, click on return value
  3. Back at the eDoc, click Continue
    • The title will default –
      1. It may be changed only if it begins with “Part-Time Student”, Part-Time Employee, etc. NOTE: there are only 30 characters allowed and that includes spaces.
      2. If the position is considered a PIC position, please add that to the title. For example: Part-Time Student PIC or PIC Part-Time Student.
    • The reports to field is not required for Part-Time positions, however, a position number may be entered.
  1. Department field: type the department ID or use the magnifying glass (search button).
  2. Click on Update Department Related Values – this will populate the rest of the Work Location information.
    • Head Count defaults to 5. This field may be edited.
  3. Notes and Attachments:  A note is recommended but not required
  4. Click the Submit button to allow the eDoc to route for approval.

When the eDoc appears in HR Trans Srvcs action list it will be final approved and a follow up email, that will include the position number, will be sent from to the eDoc initiator.

These positions will require the department to set up work areas in TIME. For assistance with creating work areas and such in TIME please contact UCO Payroll as they maintain the TIME system.