Frequently Asked Questions

Below are answers to HR-related frequently asked questions regarding COVID-19. More details about IU’s COVID-19 guidelines are always available at IU’s COVID-19 website.

If you require additional support, contact your supervisor to discuss options or contact or 812-856-1234 for guidance and clarification.

Face Masks and Personal Protection

For the latest guidance on masks, including when they are required, what type to wear, and how to wear them, visit IU’s COVID-19 website.

View IU’s masks & PPE web page

COVID-19 Vaccination Requirement

IU requires a COVID-19 vaccine for all students, faculty, and staff. See IU’s COVID-19 vaccination webpage for detailed information on the vaccine requirement and information on exemptions. For questions about this requirement, please call 812-855-4848 or 317-274-5555, or email .

View IU’s vaccination FAQ

COVID-19 Symptoms or COVID-19 Diagnosis

What do I do if I have COVID-19 Symptoms?

Regardless of your vaccination status, if you experience COVID-19 symptoms:

  1. Isolate and do not come to work on-campus.
  2. Inform your supervisor.
  3. Get tested: Contact your health care provider, take an at-home test, get tested through IU, or you can search for testing sites on the Indiana Department of Health website, which includes community sites, health care provider sites, and retail sites.

View full instructions at the IU COVID-19 website.

Last updated July 13, 2022

What must I do if I am diagnosed with COVID-19?

  1. Isolate: Stay home and avoid all contact with others for at least 5 days from symptom onset.
  2. Let IU know of your positive test: Complete the self-report form to let IU know you've tested positive for COVID-19. More details are available below.
  3. Check your IU email: Look for an email from IU with information and instructions on isolation.
  4. Monitor your health: Assess your symptoms daily to ensure they're improving. If symptoms worsen or you feel you need medical attention, contact your medical provider.
  5. Ending your isolation: Isolation may end on day 6 as long as you have no symptoms or your symptoms are getting better. If you have a fever or other symptoms, continue to stay in isolation for 10 days or until you have been fever-free for 24 hours with no medication.
  6. After isolation: Wear a mask for 5 days (days 6-10 following symptom onset or a positive test for asymptomatic individuals) at all times when around others. You should not eat or drink in public or with others during this time.

Report all positive COVID-19 tests

IU is encouraging all initial positive COVID-19 cases received outside of IU—including at-home tests—to be reported via the COVID-19 Self Report Form. If you choose to voluntarily take a rapid test on day 5 of your isolation, you do NOT need to report positive results from this test.

  • Please upload the official results from your test. The document must contain your name, test date and test result. 
  • If you are reporting a COVID-19 at-home test result, please upload a photo of your test result, including writing the date the test was conducted on the documentation, and your CrimsonCard for verification purposes.

For more detailed information on isolation and quarantine, see IU’s COVID-19 website.

Last updated August 18, 2022

If I was diagnosed with COVID-19, when can I return to work on campus?

In general, individuals may return to work on campus when the isolation period has ended. Isolation may end on day 6 as long as you have no symptoms or your symptoms are getting better. If you have a fever or other symptoms, continue to stay in isolation for 10 days or until you have been fever-free for 24 hours with no medication.

Please also see the IU COVID-19 website for more information on isolation and quarantine.

Last updated January 6, 2022

Can I work from home if I have COVID-19?

Yes, as long as you are capable of doing so and your work can be completed while working from home. You must have supervisor approval prior to working from home.

Last updated July 11, 2022

What should supervisors do if an employee is diagnosed with COVID-19?

Supervisors should do the following:

  • Do not allow the employee to come to campus and encourage them to self-isolate and follow their health care provider’s instructions.
  • Report the information to the unit HR representative to manage the leave process.
  • Remind employees to complete the COVID-19 Self Report form if they receive a positive COVID-19 test outside of the IU Health COVID Health Services Tool for IU.

Last updated September 30, 2020

Can or should supervisors share news of infection?

Supervisors should only share information with the unit HR representative or contact tracer if they are contacted. They should not contact or share the information with any other employee.

Last updated September 30, 2020

Time Off

Below are the most commonly received questions regarding time off for staff and part-time employees during the COVID-19 pandemic.

I need time off to care for myself due to COVID-19 illness. What are my options?

If an employee needs to be absent due to a COVID-19 related illness or child care need:

  • Staff employees, with supervisor approval, may use their accrued time off as permitted by the applicable policy (PTO, Vacation, and Income Protection), or be absent without pay (ABS). 
  • Part-time employees will be off without pay.
  • Academic appointees should contact their campus faculty and academic affairs office.

Last updated May 4, 2022

I need time off to care for another individual due to COVID-19 illness. What are my options?

With supervisor approval, you will need to use your accrued time off or be absent without pay (ABS).

Last updated May 4, 2022

My child(ren)’s school or child care facility is closed, what are my options?

If an employee needs to be absent due to a COVID-19 related illness or child care need:

  • Staff employees, with supervisor approval, may use their accrued time off as permitted by the applicable policy (PTO, Vacation, and Income Protection), or be absent without pay (ABS). 
  • Part-time employees will be off without pay.
  • Academic appointees should contact their campus faculty and academic affairs office.

Last updated May 4, 2022

What if I need to be away from work for non-COVID-19 related reasons?

For absences not related to COVID-19, with supervisor approval, staff may use accrued vacation/PTO without it counting toward annual limits or be absent without pay. Staff may also use income protection/PTO or sick leave consistent with the applicable policy.

Please discuss plans with your supervisor.

Last updated May 4, 2022

What if I run out of PTO or vacation hours?

Staff employees off work for non-COVID-19 reasons who have exhausted all PTO or vacation hours will generally be absent without pay and without accruals (ABS), unless another time off reason is appropriate (e.g. income protection, holiday, bereavement, etc.). Staff should talk with their supervisor about available time off options.

Last updated August 14, 2020

Can my supervisor cancel my vacation time off request that has already been approved?

Yes, your supervisor has the authority to cancel any pre-approved vacation request, especially in circumstances where there are serious staff shortages as a result of illness.

Last updated July 2, 2020

My child’s school or daycare is closed. I have no other child care arrangements. If I am working on campus, can I bring them to work with me?

With supervisor approval, staff may use accrued vacation/PTO without it counting toward annual limits or be absent without pay. Staff may also use income protection/PTO or sick leave consistent with the applicable policy.

Benefit-eligible employees can utilize the Care.com Backup Care Services for child care needs. However, households with contagious viruses or that are experiencing COVID-19 symptoms, or are subject to quarantine or isolation orders, are not eligible for backup care. For more information, contact Care.com.

Last updated May 4, 2022

I am caring for someone who has an increased risk for serious illness from COVID-19. Can I be away to care for them?

If you feel you cannot complete your assigned work on campus, you should discuss the reasons why, and what options may be available, with your supervisor and unit HR representative.

Last updated July 24, 2020

Prior to retiring, can employees use vacation/PTO to extend their time away from the office? Is there any change in procedure to retire?

As per existing policy, an employee who is retiring may use up to four weeks of Vacation/PTO prior to their designated retirement date. There are no changes to the procedure for an employee to retire.

Last updated June 1, 2020

Additional Questions

Am I eligible for unemployment?

The university does not determine the eligibility for unemployment benefits. The Indiana Department of Workforce Development (DWD) determines eligibility. IU provides DWD the information they require to determine eligibility. DWD controls the processing times of unemployment benefit claims.

Last updated April 8, 2020