Returning to Campus & Preventing Illness

To protect the health and safety of the IU community, the Restart Report states that IU staff and faculty are to continue working and teaching remotely until notified otherwise. Staff should discuss with supervisors how to continue working remotely or, if necessary, make arrangements to return to campus following the Phased Re-entry Plan and the Return to Campus Guide.

Employees approved for work on campus are expected to do the following while on campus:

We recognize that there may be times when employees require additional support. If you confront a particularly difficult circumstance, contact your supervisor to discuss options or contact or 812-856-1234 for guidance and clarification.

Resources

Returning to Campus

When do I return to work on campus?

In planning for fall 2020, staff should discuss with supervisors how to continue working remotely or, if necessary, make arrangements to return to campus following the Phased Re-entry Plan and the Return to Campus Guide.

Last updated June 16, 2020

How much notice should be given before an employee is told they are to return to on-campus work?

Departments should provide as much notice as possible, with a minimum of one week. Certain premium pays may apply (e.g. Change in Work Schedule). Review the related policy for premium pay.

Last updated June 8, 2020

Where can I find the acknowledgement that’s required before I return to campus or before the start of the fall semester?

The Community Responsibility Acknowledgement (CRA) can be found here, or at one.iu.edu. Employees who are unable to complete the online CRA should contact their HR representative for a paper version.

More information about the CRA can be found in the related FAQ.

Last updated June 12, 2020

Do staff employees have to have a COVID-19 test before returning to work on campus?

It is not a requirement that employees be tested prior to returning to work on campus. Employees are to self-monitor for illness each day. Any employee with symptoms of COVID-19 or related concerns about their health should contact their primary care physician or use IU’s COVID-19 Health Services to be screened or tested for COVID-19 when necessary.

In the interest of protecting the IU community, pre-arrival testing within 10 days of arrival on campus is required for students living in residential halls, Greek houses or IU campus apartments on applicable IU campuses.

All other IU students are encouraged but not required to be tested at this time.

Last updated July 10, 2020

Can I choose to work on campus even if I’m not approved to do so?

Until further notice, only those approved to work on campus are permitted to work on campus.

Last updated June 18, 2020

I’m uncomfortable working on campus. What are my options?

Employees required to work on campus are expected to continue performing their work on campus. If you feel you cannot complete your assigned work on campus, discuss the reasons why with your supervisor. If the reason falls under an approved COVID-19 reason to be away from work, you may qualify for the available COVID-19 Related Leaves.

If you need to be away from work for a non-COVID-19 reason, refer to the Pay and Time Off FAQ page or contact your HR representative to discuss the situation.

Last updated June 8, 2020

I am caring for someone who has an increased risk for serious illness from COVID-19. Can I be away from campus to care for them?

If you feel you cannot complete your assigned work on campus, you should discuss the reasons why, and what options may be available, with your supervisor and unit HR representative.

Last updated July 24, 2020

I can’t work remotely. Can I come back onto campus to work?

Employees who are able to work remotely should continue to do so. Some employees who have not been able to complete their work remotely may return to campus with the authorization of their unit head.

Last updated June 15, 2020

If I am unable to return to work or work remotely, what are my options?

Employees who are unable to perform their work remotely or on-campus should coordinate with their supervisor and department HR representative to understand the options available to them.

Last updated June 15, 2020

Are employees required to quarantine after they return from travel?

Please refer to the university’s Fall 2020 site for more information on IU’s guidelines for domestic and international travel.

Last updated July 24, 2020

Face Masks and Personal Protection

What type of face mask will be provided to me to use when I am on campus?

IU will be mailing two face masks to all faculty, full-time staff, and students before the fall 2020 semester begins. Faculty and staff will receive their face masks at their home address. Interim measures have been taken for the specific groups of individuals working on campus before that time. Disposable masks should also be available at IU buildings and offices by the start of the fall 2020 semester. More information is available in the Return to Campus Guide.

Last updated June 18, 2020

Do I have to wear a face mask and when?

All faculty, staff, students, contractors, suppliers, vendors, and visitors are required to wear face masks in all hallways, elevators, public spaces, campus transportation, common areas, and when entering all IU buildings.

Face masks must also be worn in office spaces (including cubicles) and outdoor spaces where physical distancing is difficult to maintain.

Wearing a face mask is not required in private offices with closed doors or when alone in a space.

See IU's latest guidance for wearing masks on campus.

Last updated June 17, 2020

How are face masks supposed to be worn?

Face masks should cover both the mouth and nose snugly. Please see page 12 of IU’s Return to Campus Guide for details.

Last updated June 30, 2020

Are campus visitors required to wear face masks?

Yes, visitors should follow the same guidelines as employees.

Last updated June 2, 2020

What if someone is not following protective guidelines? Who will enforce usage of face masks?

IU employees who have concerns about someone in their own workspace not wearing a face mask or practicing proper protective guidelines should alert their supervisor. Managers, directors, principal investigators for research teams, department chairs and deans can help ensure that appropriate safety measures are being taken.

Last updated June 18, 2020

How do departments order PPE or sanitizing supplies?

To ensure the needs of the entire university are met, purchases of personal protective equipment (PPE) and sanitizing supplies should be made through Purchasing. View details and related FAQ at Purchasing’s COVID-19 Resource Center.

Last updated July 7, 2020

Preventing the Spread of Illness at Work

Can employees be sent home if they appear to be ill?

Yes. To prevent potential exposure of others, an employee may be asked to go home if they are showing symptoms of COVID-19. The decision to send an employee home who is exhibiting these symptoms is to be made on a case-by-case basis. If possible, consult with the campus Human Resources office before sending an employee home.

Last updated June 2, 2020

I think I might be sick. What do I do?

Any employee with symptoms of COVID-19 listed below or related concerns about their health should contact their primary care physician or use IU’s COVID-19 Health Services to be screened or tested for COVID-19 when necessary. See more information about the COVID-19 care and testing made available to all students, faculty, and staff IU.

People with these symptoms may have COVID-19:

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

The CDC maintains a list of symptoms that is updated as more is learned about COVID-19.

Last updated July 1, 2020

What must I do if I am diagnosed with COVID-19?

Stay home, self-isolate, and follow instructions given to you by your health care provider. Notify your supervisor or department chair that you will not be reporting to work due to being diagnosed with COVID-19. Cooperate with Indiana University, as well as state and local health departments, to provide necessary information about the individuals with whom you had close contact at any time during the 14-day period prior to experiencing any symptoms (contact tracing).

Last updated July 24, 2020

Do employees have to maintain physical distancing while on campus?

Yes. Do not gather in groups and maintain physical distance from others. Follow the CDC-recommended precautions and other preventive actions to reduce the risk of exposure.

If you have concerns about this, please contact your supervisor or your HR representative.

Last updated April 3, 2020

If I’m working from home, am I required to take my temperature each day?

Employees are only required to take their temperature daily if they will be working on campus. However, please be mindful of your health and monitor yourself for symptoms of COVID-19.

Last updated July 24, 2020