Returning to Campus & Preventing Illness

To protect the health and safety of the IU community, the Restart Report states that IU staff and faculty are to continue working and teaching remotely until notified otherwise. Staff should discuss with supervisors how to continue working remotely or, if necessary, make arrangements to return to campus following the Phased Re-entry Plan and the Return to Campus Guide.

Employees approved for work on campus are expected to do the following while on campus:

We recognize that there may be times when employees require additional support. If you confront a particularly difficult circumstance, contact your supervisor to discuss options or contact or 812-856-1234 for guidance and clarification.

Resources

Returning to Campus

When do I return to work on campus?

In planning for fall 2020, staff should discuss with supervisors how to continue working remotely or, if necessary, make arrangements to return to campus following the Phased Re-entry Plan and the Return to Campus Guide.

Last updated June 16, 2020

With campuses reopening for research on June 1, 2020, am I expected to work on campus or continue to work remotely?

If you are designated as essential for research and/or have been told you are needed to work on campus, you are expected to do so. Otherwise you are expected to continue to work remotely.

Last updated June 2, 2020

How much notice should be given before an employee is told they are to return to on-campus work?

Departments should provide as much notice as possible, with a minimum of one week. Certain premium pays may apply (e.g. Change in Work Schedule). Review the related policy for premium pay.

Last updated June 8, 2020

Where can I find the acknowledgement that’s required before returning to on-campus work?

The Community Responsibility Acknowledgement (CRA) can be found here, or at one.iu.edu. A paper version will be available soon. Employees who are unable to complete the online CRA should contact their HR representative for a paper version.

More information about the CRA can be found in the related FAQ.

Last updated June 12, 2020

Can I choose to work on campus even if I’m not approved to do so?

Until further notice, only those approved to work on campus are permitted to work on campus.

Last updated June 18, 2020

I’m uncomfortable working on campus despite not being in a high-risk group. What are my options?

Employees required to work on campus are expected to continue performing their work on campus. If you feel you cannot complete your assigned work on campus, discuss the reasons why with your supervisor. If the reason falls under an approved COVID-19 reason to be away from work, you may be off using COVID-19 pay. Be sure to review the Pay, Time Off, & Leave FAQ “What are the reasons I can use COVID-19 related time off?"

If you need to be away from work for a non-COVID-19 reason, contact your HR representative to discuss the situation.

Last updated June 8, 2020

I’ve been told I am expected to work on-campus and I live with a high-risk individual, am I required to work on campus?

Employees expected to work on-campus should be provided all necessary PPE to help prevent the spread of COVID and reduce the risk of them carrying it to other individuals. Employees who are caring for individuals may be eligible for FMLA and should explore that option with their HR representative.

Last updated June 8, 2020

I can’t work remotely. Can I come back onto campus to work after my COVID pay ends?

Employees who are able to work remotely should continue to do so. Some employees who have not been able to complete their work remotely may return to campus with the authorization of their unit head.

Last updated June 15, 2020

If I am unable to return to work after June 30 or work remotely, what are my options?

Employees who are unable to perform their work remotely or on-campus should coordinate with their supervisor and department HR representative to understand the options available to them.

Last updated June 15, 2020

Masks and Personal Protection

What type of mask will be provided to me to use when I am on campus?

IU will be mailing two masks to all faculty, staff, and students before the fall 2020 semester begins. Faculty and staff will receive their masks at their home address. Interim measures have been taken for the specific groups of individuals working on campus before that time. More information is available in the Return to Campus Guide.

Last updated June 18, 2020

Do I have to wear a mask and when?

All faculty, staff, students, contractors, suppliers, vendors, and visitors are required to wear masks in all hallways, elevators, public spaces, and common areas, and when entering all IU buildings.

Masks must also be worn in office spaces (including cubicles) and outdoor spaces where physical distancing is difficult to maintain.

Wearing a mask is not required in private offices or when alone in a space.

Last updated June 15, 2020

How are masks supposed to be worn?

Masks should cover both the mouth and nose snugly. Please see page 12 of IU’s Return to Campus Guide for details.

Last updated June 30, 2020

Are campus visitors required to wear masks?

Yes, visitors should follow the same guidelines as employees.

Last updated June 2, 2020

I have a health condition that restricts my ability to wear a mask. What are my options?

Please request an accommodation through the CRA. If you have already completed the CRA, you may revisit the CRA and update it to make an accommodation request.

Last updated June 30, 2020

What if someone is not following protective guidelines? Who will enforce usage of masks?

IU employees who have concerns about someone in their own workspace not wearing a mask or practicing proper protective guidelines should alert their supervisor. Managers, directors, principal investigators for research teams, department chairs and deans can help ensure that appropriate safety measures are being taken.

Last updated June 18, 2020

How do departments order PPE or sanitizing supplies? updated 7/3

To ensure the needs of the entire university are met, purchases of personal protective equipment (PPE) and sanitizing supplies should be made through Purchasing. View details and related FAQ at Purchasing’s COVID-19 Resource Center.

Last updated July 7, 2020

Preventing the Spread of Illness at Work

Can employees be sent home if they appear to be ill?

Yes. To prevent potential exposure of others, an employee may be asked to go home if they are showing symptoms of COVID-19. The decision to send an employee home who is exhibiting these symptoms is to be made on a case-by-case basis. If possible, consult with the campus Human Resources office before sending an employee home.

Last updated June 2, 2020

I think I might be sick. What do I do?

If you develop any of the symptoms below, follow IU instructions on what to do if you feel ill and see IU’s information on the free screening process available to all IU employees.

People with these symptoms may have COVID-19:

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

The CDC maintains a list of symptoms that is updated as more is learned about COVID-19.

Last updated July 1, 2020

Do employees have to maintain physical distancing while on campus?

Yes. Do not gather in groups and maintain six feet of distance from other people. Follow the CDC-recommended precautions and other preventive actions to reduce the risk of exposure.

If you have concerns about this, please contact your supervisor or your HR representative.

Last updated April 3, 2020

If an employee is exhibiting symptoms of COVID-19 or believes they are positive, how do they get screened or tested for COVID-19?

Please see IU’s instructions on what to do if you are ill and IU’s information on the free screening process available to all IU employees.

Last updated June 8, 2020