Illness, Safety, & Prevention

What To Do If You Have COVID-19 Symptoms

  1. Isolate and do not come to work on-campus.
  2. Inform your supervisor.
  3. Get tested: Contact a health care provider or use the free IU Health COVID Health Services Tool for IU employees.

What To Do If You Have COVID-19

  1. Isolate and do not come to work on-campus.
  2. Inform your supervisor.
  3. If you receive a positive COVID-19 test outside of the IU Health COVID Health Services Tool for IU, please complete the COVID-19 reporting form.

For supervisors

See below for frequently asked questions about what to do if you are diagnosed with COVID-19, the role of supervisors, and information about mitigation testing, contact tracing, and other preventive measures. We recognize that there may be times when employees require additional support. If you confront a particularly difficult circumstance, contact your supervisor to discuss options or contact or 812-856-1234 for guidance and clarification.

Resources

If You're Diagnosed with COVID-19

What must I do if I am diagnosed with COVID-19?

See the section above: “What To Do If You Have COVID-19.”

Last updated September 30, 2020

If I was diagnosed with COVID-19, when can I return to work?

Please follow the directions of your health care provider.

Symptomatic individuals who tested positive may return to work when the following have occurred:

  • A minimum of 72 hours has passed with no fever above 100.40F (without the use of medication that reduces fevers);
  • Other symptoms such as cough and shortness of breath have improved; and
  • At least 10 days have passed since symptoms first appeared; and/or
  • Have been cleared by IU Health’s return from self-isolation protocol.

Asymptomatic individuals who have had a positive test result may return to work after 10 days of self-isolation from the date of the positive test.

Please also see the Return to Campus Guide for more information on returning to work.

Last updated September 30, 2020

Can I work from home if I have COVID-19?

Yes, as long as you are capable of doing so and your work can be completed while working from home.

Last updated September 30, 2020

The Role of Supervisors

What should supervisors do if an employee is diagnosed with COVID-19?

Supervisors should do the following:

  • Do not allow the employee to come to campus and encourage them to self-isolate and follow their health care provider’s instructions.
  • Report the information to the unit HR representative to manage the leave process.
  • Remind employees to complete the COVID-19 Self Report form if they receive a positive COVID-19 test outside of the IU Health COVID Health Services Tool for IU.

Last updated September 30, 2020

What should supervisors do if they have an employee who was in close contact with a positive individual?

Supervisors should do the following:

  • Immediately send the employee home if they are on-campus or instruct the employee not to come to campus.
  • Instruct the employee to self-isolate or quarantine.
  • Inform their unit HR representative so they can manage the leave process.
  • Do not contact or share the information with any other employee.
  • Remind employees to complete the COVID-19 reporting form if they receive a positive COVID-19 test outside of the IU Health screening and testing tool for IU.
  • Inform employees that they may be allowed to telecommute or work from home if they are able.

Last updated September 30, 2020

Can/should supervisors share news of infection?

Supervisors should only share information with the unit HR representative or contact tracer if they are contacted. They should not contact or share the information with any other employee. Contact tracers will reach out to any other employee who may have been a close contact.

Last updated September 30, 2020

Do I contact PSIA?

No. The results of any positive test will be communicated to the individual, the Indiana State Department of Health, the local health department, and an IU public health official within IU Environmental Health and Safety (IUEHS). If warranted, IUEHS may contact the individual for additional follow-up.

IUEHS staff will advise facilities staff if temporary location closures or advanced cleaning is necessary on campus.

Last updated September 30, 2020

Mitigation Testing

View IU’s FAQ

What is mitigation testing?

Mitigation testing is ongoing testing of a population to help prevent the spread of disease. The goal of mitigation testing is to quickly identify and isolate any individuals who test positive for COVID-19, including asymptomatic carriers of the disease. The testing will also deliver a clearer picture of how the virus may be spreading, including early detection of potential "COVID clusters."

At IU, mitigation testing will be conducted using saliva samples.

Learn more at IU’s frequently asked questions page.

Last updated September 30, 2020

Will I be asked to take part in a mitigation test?

It is likely that you will, at one point, be selected to participate in mitigation testing. Mitigation testing will cover thousands of people, including staff, faculty, and students, per week across all IU campuses.

Last updated September 30, 2020

Do I have to participate in mitigation testing?

Generally, yes. Robust testing is vital to protecting the entire IU community. If you work on campus for any amount of time, you are expected to participate in mitigation testing when asked to do so via email.

If you are working from home and do not come to campus for any amount of time, you will be offered an exemption opportunity (see the next FAQ).

Last updated September 30, 2020

Can I opt out of mitigation testing? updated 11/20

To be exempt from mitigation testing, you must submit an exemption request form. If you do not submit a form, you will not be exempt from testing and may be subject to disciplinary actions.

You can apply for three types of mitigation testing exemptions: 

  1. Exemptions from a certain week of testing for which you are selected
  2. Exemptions from all testing weeks during the winter session, when all classes are online
  3. Exemptions from all testing weeks for the rest of the academic year—until the end of spring semester 2021

A link to the weekly and permanent exemptions request form will be included in the emails sent to those selected for testing.

To learn more about criteria for exemptions, visit IU’s mitigation testing page.

Last updated November 20, 2020

How will I be notified if I’m selected for a mitigation test?

You will be notified by email if you are selected for mitigation testing. You must complete your test by the end of Friday for the week you are assigned to take the test.

Last updated September 30, 2020

Do I have to quarantine while awaiting my mitigation test results?

You are not required to quarantine while awaiting your mitigation test results as long as you are asymptomatic and have not been identified as a close contact of a positive case.

Last updated September 30, 2020

What if I’m away from work when asked to take a mitigation test?

Submit an exemption request form. You will receive a link to the exemption request form in the email sent to those selected for mitigation testing.

Last updated September 30, 2020

If I am only on campus a limited number of days per week, can I schedule my test on the days I’m working on campus?

Yes. It would be preferable that you schedule your test on a day you are working on campus if it is in the same week you need to complete your test. The time spent testing is considered work time.

Last updated September 30, 2020

What if I don’t respond to the mitigation test email?

Mitigation testing helps to prevent the spread of disease. You are expected to be tested unless you qualify for an exemption. If you fail to be tested or respond to the email, you shall be subject to corrective action under the Sanctions for Noncompliance with COVID-19 Health and Safety Directives policy.

Last updated September 30, 2020

Is time spent taking the mitigation test paid time?

Yes. Time spent testing is considered regular work time (there is no special payroll code).

Last updated September 30, 2020

Is time spent traveling to the on-campus mitigation test site paid time?

Non-exempt employees working on-campus or remotely and scheduled to test in the middle of their work schedule will be paid for the time spent traveling to and from the testing site.

Non-exempt employees scheduled to test before or after their shift or on their day off will not be paid for the time spent traveling to and from the testing site.

Exempt employees are not paid for travel time.

Last updated September 30, 2020

How do I code for time spent taking the mitigation test?

No special payroll code is required to record mitigation test time. Use your typical payroll coding.

Last updated September 30, 2020

Contact Tracing

View IU’s FAQ

What is contact tracing?

Contact tracing is a method of outbreak prevention that finds and notifies individuals that were in close contact with an infected individual. The goal is to stop transmission of disease within the community by limiting contact between an individual who is infected and others.

Learn more at IU’s frequently asked questions page.

Last updated September 30, 2020

What is a close contact?

For COVID-19, a close contact is defined by the CDC as an individual who was within six feet of an infected person for a cumulative total of 15 minutes or more over a 24-hour period starting from two days before illness onset (or, for asymptomatic patients, two days prior to test specimen collection) until the time the patient is isolated.

This definition holds whether either individual was wearing a mask or not. While masks are an important part of preventing outbreaks, they are not a substitute for limiting interactions with others and maintaining physical distance (six feet apart).

Last updated October 29, 2020

How will contact tracers contact me?

Contact tracers will contact you via telephone and/or text message using an IU phone number. Please promptly answer the call or respond to the text to help protect yourself and the greater IU Community.

Last updated September 30, 2020

Do I have to participate in contact tracing?

Yes. Contact tracing can help stop the transmission of disease and protect the IU community. All IU employees are required to participate in contact tracing efforts as detailed in IU policy UA-21.

Learn more at IU’s frequently asked questions page, including details about the process and information you may be asked to provide.

Last updated September 30, 2020

Will I be told if someone I work with tested positive for COVID-19?

Faculty or Staff Member

Unless you are a close contact, you will not be informed that a person in your building or department has tested positive. The precautions you are required to take (masks, distancing, etc.), as well as extra cleaning of relevant spaces, result in a very low risk of transmission from such persons.

Supervisor

Employees are required to inform supervisor of absence, and the supervisor may ask whether it is COVID-related. Otherwise, unless you are a close contact, you will not be informed that an employee has tested positive.

* A close contact is defined as someone who was within six feet continuously for more than 15 minutes. Roommates will almost always be close contacts. If everyone follows the masking or distancing rules in classrooms, they are not close contacts.

Last updated September 30, 2020

I was told to quarantine for 14 days because I was a close contact of someone who tested positive for COVID-19. I took a test and the results were negative. Do I have to remain in quarantine for the full 14 days?

Yes. IU community members who are in quarantine because they have been exposed to COVID-19 may not come out of a required quarantine even if they receive a negative test result during their quarantine period.

This is because it can take 2–14 days to develop infection. A negative test during that time may only mean that the close contact hasn’t YET resulted in infection, but they are still at risk of developing infection until 14 days after their last exposure.

Last updated September 30, 2020

Face Masks and Personal Protection

What if someone is not following protective guidelines? Who will enforce usage of face masks?

The protective measures in place are not optional; all members of the IU community agreed to uphold them.

IU employees who have concerns about someone in their own work are not wearing a face mask or not practicing proper protective guidelines should alert their supervisor. Managers, directors, principal investigators for research teams, department chairs and deans can help ensure that appropriate safety measures are being taken.

All members of the IU community can also report violations of COVID-19 precautions online.

Disciplinary measures, as detailed in IU policy UA-21, may be initiated.

Last updated September 30, 2020

What if an employee refuses to wear a mask?

All employees are expected to follow the health and safety rules in IU Policy UA-21: Sanctions for Noncompliance with COVID-19 Health and Safety Directives, which includes wearing a mask. Those who believe they need an accommodation related to wearing a mask should request one through the Community Responsibility Acknowledgement (CRA). A direct refusal to wear a mask while on campus shall result in termination, as detailed in IU policy UA-21.

Last updated September 30, 2020

What type of face mask will be provided to me to use when I am on campus?

IU has mailed two face masks to all faculty, full-time staff, and students. Disposable masks should also be available at IU buildings and offices. More information is available in the Return to Campus Guide.

Last updated September 30, 2020

Do I have to wear a face mask and when?

All faculty, staff, students, contractors, suppliers, vendors, and visitors are required to wear face masks in all hallways, elevators, public spaces, campus transportation, common areas, and when entering all IU buildings.

Face masks must also be worn in office spaces (including cubicles) and outdoor spaces where physical distancing is difficult to maintain.

Wearing a face mask is not required in private offices with closed doors or when alone in a space.

See IU's latest guidance for wearing masks on campus.

Last updated June 17, 2020

How are face masks supposed to be worn?

Face masks should cover both the mouth and nose snugly. Please see page 12 of IU’s Return to Campus Guide for details.

Last updated June 30, 2020

Are campus visitors required to wear face masks?

Yes, visitors should follow the same guidelines as employees.

Last updated June 2, 2020

How do departments order PPE or sanitizing supplies?

To ensure the needs of the entire university are met, purchases of personal protective equipment (PPE) and sanitizing supplies should be made through Purchasing. View details and related FAQ at Purchasing’s COVID-19 Resource Center.

Last updated July 7, 2020

Health and Safety on Campus

Do staff employees have to have a COVID-19 test before returning to work on campus?

It is not a requirement that employees be tested prior to returning to work on campus. Employees are to self-monitor for illness each day. Any employee with symptoms of COVID-19 or related concerns about their health should contact their primary care physician or use IU’s COVID-19 Health Services to be screened or tested for COVID-19 when necessary.

In the interest of protecting the IU community, pre-arrival testing within 10 days of arrival on campus is required for students living in residential halls, Greek houses or IU campus apartments on applicable IU campuses.

All other IU students are encouraged but not required to be tested at this time.

Last updated July 10, 2020

I was or am exhibiting COVID-19 symptoms and took a test. The results were negative, when can I return to work?

If a test for COVID-19 is negative, employees may return to work once they have been fever-free for 24 hours and have improving symptoms.

More information is available in IU’s Return to Campus Guide.

Last updated September 30, 2020

Can I choose to work on campus even if I’m not approved to do so?

Until further notice, only those approved to work on campus are permitted to work on campus.

Last updated June 18, 2020

I’m uncomfortable working on campus. What are my options?

Employees required to work on campus are expected to continue performing their work on campus. If you feel you cannot complete your assigned work on campus, discuss the reasons why with your supervisor. If the reason falls under an approved COVID-19 reason to be away from work, you may qualify for the available COVID-19 Related Leaves.

If you need to be away from work for a non-COVID-19 reason, refer to the Pay and Time Off FAQ page or contact your HR representative to discuss the situation.

Last updated June 8, 2020

I am caring for someone who has an increased risk for serious illness from COVID-19. Can I be away from campus to care for them?

If you feel you cannot complete your assigned work on campus, you should discuss the reasons why, and what options may be available, with your supervisor and unit HR representative.

Last updated July 24, 2020

I can’t work remotely. Can I come back onto campus to work?

Employees who are able to work remotely should continue to do so. Some employees who have not been able to complete their work remotely may return to campus with the authorization of their unit head.

Last updated June 15, 2020

If I am unable to return to work or work remotely, what are my options?

Employees who are unable to perform their work remotely or on-campus should coordinate with their supervisor and department HR representative to understand the options available to them.

Last updated June 15, 2020

Are employees required to quarantine after they return from travel?

All international travelers are advised to follow CDC guidance for returning from travel.

Domestic travel does not require quarantine, although you are encouraged to review CDC advice for travelers to learn more about reducing your risk and avoiding the spread of infection.

See the travel guidance provided by Travel Management Services for up-to-date information.

Last updated September 30, 2020