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HRMS E-Doc and Payroll Adjustment Voucher Deadlines

November

After reviewing the FMS cut-off dates for the November 2018 FMS payroll calendar, I want to communicate the following deadlines for temporary and staff related eDocs and staff separation paper adjustment vouchers.

For the biweekly pay period ending November 3rd

  • Mon, 11/05 - All biweekly-paid temporary and staff eDocs should be received by Campus HR for review and final approval
  • Mon, 11/05 - Staff separation PAVs are also due for biweekly staff terms effective dated 11/04 or earlier

For the biweekly pay period ending November 17th Due to the holidays, deadlines are early!

  • FRI, 11/16 - All biweekly-paid temporary and staff eDocs should be received by Campus HR for review and final approval
  • FRI, 11/16 - Staff separation PAVs are also due for biweekly staff terms effective dated 11/04 or earlier

For the monthly pay period ending November 30th Due to the holidays, deadlines are early!

  • WED, 11/14 - All monthly-paid staff eDocs should be received by Campus HR for review and final approval
  • WED, 11/14 - Staff separation PAVs are also due for PAE terms effective dated 12/01 or earlier

The More You Know!

  • For IUINA and IUBLA staff and temp eDocs – The final approver workgroup for these eDocs is rather large but not all listed are official final approvers so please do not email everyone listed if you are needing assistance. Instead email so the appropriate IU HR Transaction Services team member can address your questions or requests as quickly as possible.
  • · Staff Terminations:
    • Deadlines for both the monthly and biweekly closings are backed up due to the holidays. We ask, if possible, to submit your eDocs and PAVs in as early as you possibly can. Please DO NOT wait until after the deadline, if you do, please help us by babysitting the eDocs through the workflow.
    • BIWEEKLY TERMS: Due to the Thanksgiving holidays, upon initiating a term eDoc dated prior to 11/22, you might encounter a timeblock error. To resolve the error please remove the holidays off the timesheet and proceed with routing your term eDoc.

Questions or do you need assistance related to staff or temporary related eDocs? Please email to reach a IU HR Transaction Services team member.

Printable November deadline calendar (PDF)


October

After reviewing the FMS cut-off dates for the October 2018 FMS payroll calendar, I want to communicate the following deadlines for temporary and staff related eDocs and staff separation paper adjustment vouchers.

For the biweekly pay period ending October 6th

  • Mon, 10/08 - All biweekly-paid temporary and staff eDocs should be received by Campus HR for review and final approval
  • Mon, 10/08 - Staff separation PAV’s are also due for biweekly staff terms effective dated 10/07 or earlier

For the biweekly pay period ending October 20th

  • Mon, 10/22 - All biweekly-paid temporary and staff eDocs should be received by Campus HR for review and final approval
  • Mon, 10/22 - Staff separation PAV’s are also due for biweekly staff terms effective dated 10/21 or earlier

For the biweekly pay period ending November 3rd

  • Mon, 11/05 - All biweekly-paid temporary and staff eDocs should be received by Campus HR for review and final approval
  • Mon, 11/05 - Staff separation PAV’s are also due for biweekly staff terms effective dated 11/04 or earlier

For the monthly pay period ending October 31st

  • Thu, 10/18 - All monthly-paid staff eDocs should be received by Campus HR for review and final approval
  • Thu, 10/18 - Staff separation PAV’s are also due for PAE terms effective dated 11/01 or earlier

The More You Know!

  • Background Checks:
    • Names: Checks should list the employees primary legal name, not preferred (i.e. Katherine not Katie). If they have a preferred name “Katie”, list that under the Alias option. HRMS and the Background Check should always match. If you think HRMS has their preferred name listed under the primary name field (Katie, instead of Katherine), please email us so we can assist with resolving the issue.
    • TIP! It always is helpful for the background check work order number to be listed in the hire eDoc. It’s not required but super helpful to final approvers.

Questions or do you need assistance related to staff or temporary related eDocs? Please email to reach a IU HR Transaction Services team member.

Printable October deadline calendar (PDF)