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HRMS E-Doc and Payroll Adjustment Voucher Deadlines

February

After reviewing the FMS cut-off dates for the February 2018 payroll calendar, I wanted to communicate the following deadlines for Temporary and Staff related electronic eDocs and staff separations paper adjustment vouchers.

For the biweekly pay period ending January 27th -- All biweekly-paid Temporary and Staff eDocs should be received in the Campus HR Action List by January 28th. This will enable final approvers to meet the payroll deadline of January 31st. This applies for any activity that needs to be reflected on the February 9th paycheck.

For the biweekly pay period ending February 10th -- All biweekly-paid Temporary and Staff eDocs should be received in the Campus HR Action List by February 11th. This will enable final approvers to meet the payroll deadline of February 14th. This applies for any activity that needs to be reflected on the February 23rd paycheck.

For the biweekly pay period ending February 24th -- All biweekly-paid Temporary and Staff eDocs should be received in the Campus HR Action List by February 25th. This will enable final approvers to meet the payroll deadline of February 28th. This applies for any activity that needs to be reflected on the March 9th paycheck.

For the monthly pay period ending February 28th -- All monthly-paid Staff eDocs should be received in the Campus HR action list by February 15th. This will enable final approvers to meet the payroll deadline of February 19th. This applies for any activity that needs to be reflected on the February 28th paycheck.

General eDoc Information:

  • The eDoc “Error Job092” warning message indicates to contact IU HR. Please email for staff or temporary employees at the IUBLA or IUINA campus. Please contact your regional Campus HR office for staff or temporary employees located at a regional campus. For academics employees please contact your campus academic records office.
  • Questions or need assistance related to staff or temporary related eDocs? Please email to reach a IU HR Transaction Services team member.
  • Questions or assistance about staff term eDocs, separation pay or the staff term paper adjustment voucher can be directed to Kayla or Emily at .

Printable February deadline calendar (PDF)

January 2018

After reviewing the FMS cut-off dates for the January 2018 payroll calendar, I wanted to communicate the following deadlines for Temporary and Staff related electronic eDocs and staff separations paper adjustment vouchers. Please contact me directly if questions arise about this notice.

For the monthly pay period ending January 31st -- All monthly-paid Staff eDocs should be received in the Campus HR action list by January 18th. This will enable final approvers to meet the payroll deadline of January 22nd. This applies for any activity that needs to be reflected on the January 31st paycheck.

For the biweekly pay period ending December 30th -- All biweekly-paid Temporary and Staff eDocs should be received in the Campus HR Action List by December 31st. This will enable final approvers to meet the payroll deadline of January 3rd. This applies for any activity that needs to be reflected on the January 12th paycheck.

For the biweekly pay period ending January 13th-- All biweekly-paid Temporary and Staff eDocs should be received in the Campus HR Action List by January 14th. This will enable final approvers to meet the payroll deadline of January 17th. This applies for any activity that needs to be reflected on the January 26th paycheck.

For the biweekly pay period ending January 27th-- All biweekly-paid Temporary and Staff eDocs should be received in the Campus HR Action List by January 28th. This will enable final approvers to meet the payroll deadline of January 31st. This applies for any activity that needs to be reflected on the February 9th paycheck.

Staff Terminations

  • The deadline to send a paper adjustment voucher (PDF) is two days prior to the job flag related to the payroll in which the employee last worked. Paper adjustment vouchers are to be emailed to .
Printable January deadline calendar (PDF)