Sample of Written Warning

Note: With appropriate modifications, this type of memorandum can be used for any step of progressive discipline.


TO: Mary Jones

FROM: Jane Doe

DATE: February 1, 20__

SUBJECT: Written Warning for Poor Work Performance

Since the time of your oral warning last month, I have not seen sufficient improvement in any of the areas that were cited as needing improvement. Your work performance continues at an unsatisfactory level. Based on our discussion yesterday, the following is a summary of the problems that have been noted within the past two weeks:

  1. A report given to you as a "high priority item" was not completed for over one week. Also, the first and second drafts contained numerous typing errors, many of which were of a totally unacceptable nature given your experience and job level.
  2. In looking through your "to do" file, there were numerous items which I had given to you to send to other people that were more than one week old and not yet processed.
  3. You either double scheduled or failed to indicate that you had scheduled meetings for me upon three occasions causing me to miss meetings.
  4. You continue to make and receive frequent (several times a day) personal phone calls, some of which have lasted for 10-15 minutes or more.

Your explanation for points 1, 2, and 3 was that you have been very busy the last couple of weeks. For point 4, you indicated that you have asked family and friends not to call you at work, but that they still do. These explanations are not acceptable. We discussed the level of performance that is acceptable.

This letter is to notify you that, unless your work performance improves to an acceptable level immediately, further disciplinary action will follow. If you achieve an acceptable level of work performance, you are expected to maintain that level of performance on a continuous basis. Your performance will be reviewed on a weekly basis, and problems will be brought to your attention. Any questions regarding this memorandum should be addressed to me.

cc: HR

Employee's Signature Acknowledges Receipt Only ______________________