Problems in this area include:
- Poor attendance patterns such as using sick time as quickly as it is accrued or unscheduled absences on a regular basis.
- Failure to call in on unscheduled absences.
- Failure to schedule vacation time in advance.
- Frequent, regular use of the emergency time-off provisions, avoiding the advance notice requirements.
- Regular tardiness.
- Extended lunch hours or break times away from work.
- Absent without pay time, i.e., time away from work in excess of accrued time off benefits.
Review the provisions of the university's attendance and absences policies:
- Professional Staff exempt from overtime
- See the policy, Work Hours for Professional Staff Who Are Not Eligible for Overtime.
- Professional Staff eligible for overtime and Support and Service Staff not represented by a union
- See the policy, Work Schedules and Hours for Non-Exempt Employees.
- Support Staff at Bloomington and Clerical/Technical Staff at Northwest covered by CWA Local 4730
- Service Maintenance Staff at Bloomington covered by AFSCME Local 832
- Service Maintenance Staff at IUPUI covered by AFSCME Local 1477
- Service Maintenance Staff at South Bend covered by AFSCME Local 1477-01
In addition, know your department's expectations and actual practices with respect to attendance. Determine the following:
- are your practices inconsistent with the Personnel Policies
- are your departmental-level policies unclear
- are policies not being applied, or
- are policies being applied inconsistently?
If any of these circumstances exist, adjust your actual practices to be consistent with the university and/or your departmental-level policies. Establish departmental level standards and expectations if none exist. Communicate this change to all of your staff following the guidelines for changing a past practice.
Communicate your department's attendance expectations clearly, explaining the significance and importance of good attendance and notification and scheduling requirements.