COVID-19 Related Leaves

NOTE: The Families First Coronavirus Response Act (FFCRA) federal legislation expired on December 31, 2020, and at this time has not been extended.

This page contains information about COVD-19 related leaves available to IU employees for certain COVID-19 related absences, including the Keep IU Healthy Leave (KIH) and the IU COVID-19 Child Care Leave (SCCL).

See below for answers to the most frequently asked questions about COVID-19 related leaves. If you have additional questions, please contact your HR representative or or 812-856-1234 for guidance and clarification.

Leave Options

I need time off to care for myself due to COVID-19 illness. What are my options for leaves?

You may be eligible for the Keep IU Healthy leave (KIH).

See the Guide to Using COVID-19 Leaves for Staff and Temporary Employees and related KIH FAQ for details.

Last updated December 23, 2020

I need time off to care for another individual due to COVID-19 illness. What are my options for leaves?

With supervisor approval, you will need to use your accrued time off or be absent without pay (ABS).

Last updated Janaury 1, 2021

My child(ren)’s school or child care facility is closed or we have chosen online learning, what are my options for leaves?

You may be eligible for IU COVID-19 School and Child Care Leave (SCCL).

See the Guide to Using COVID-19 Leaves for Staff and Temporary Employees and related SCCL FAQ for details.

Last updated December 23, 2020

I am currently on an approved leave (FMLA, discretionary, etc.) or furloughed, can I use KIH or SCCL if I have a qualifying reason?

If you are on a continuous leave or furlough, you would not be able to use KIH or SCCL as you are not currently available to work.

If you are on an intermittent leave or reduced schedule furlough, you may be able to use KIH or SCCL for the days you are scheduled to work and cannot work due to a qualifying reason.

Last updated December 23, 2020

How are COVID-19 related absences coded?

See the COVID-19 Leave Coding page for details and instructions.

Last updated March 27, 2020

Keep IU Healthy Leave (KIH)

What is the Keep IU Healthy leave?

In order to help protect the IU community, the Keep IU Healthy leave (KIH) gives employees time off for any scheduled work missed during a 10-calendar day period, up to 80 hours, for a qualifying reason.

Last updated December 23, 2020

Who is eligible for KIH?

All employees (academic appointees, adjuncts, student academics, staff, and temporary employees) are eligible for this leave. In order to qualify, employees must be scheduled to work and be unable to work on campus or remotely.

Last updated August 14, 2020

What are the qualifying reasons to use this leave?

To qualify for KIH, employees must be unable to work on campus or remotely because they are:

  • Exhibiting symptoms of COVID-19 and seeking a medical diagnosis, or
  • Required to self-isolate because of a positive COVID-19 diagnosis, or
  • Subject to a quarantine order related to COVID-19, or
  • Directed by IU to leave the workplace for COVID-19 reasons (such as cleaning a facility).

Last updated December 23, 2020

How much KIH do I receive?

Employees are eligible for KIH for any scheduled work missed during a 10-calendar day period, up to 80 hours, because of a qualifying reason.

Last updated December 23, 2020

Can I take my KIH in less than full day increments or intermittently?

Staff & Temporary

For employees working on campus, KIH must be used in full-day, consecutive blocks. Employees who are working remotely, and who are able to work, may take KIH intermittently in full-day increments.

Academic

In the event the employee cannot work remotely, KIH must be taken in full-day, consecutive blocks when the employee has COVID-19, symptoms of COVID-19, or is in quarantine.

Last updated December 23, 2020

How much will I be paid for the KIH?

Employees will be paid their regular rate of pay for any scheduled work missed over the course of a 10-calendar day period, up to 80 hours.

Last updated December 23, 2020

How do I record KIH on my timesheet?

  • For all non-exempt employees: Only Payroll Processors will be allowed to enter the KIH codes in Kuali TIME (employees and supervisors will be expected to put notes in the timesheet indicating days taken).
  • Exempt employees will enter their own KIH codes in ePTO.
  • Academics’ leave time will be entered centrally after campus vetting and approval.

See COVID-19 Leave Coding for Staff & Temporary Employees for details.

Last updated August 27, 2020

How do I apply for this leave?

Staff & Temporary

Staff and temporary employees who believe they have a need for this leave should contact their supervisor or HR representative.

Academic

Academic appointees or their unit head may initiate leave by completing the KIH non-child care related form.

Last updated August 27, 2020

IU COVID-19 School and Child Care Leave (SCCL)

Who is eligible for the IU COVID-19 School and Child Care Leave?

All employees (academic appointees, adjuncts, student academics, staff, work-study, and temporary employees) are eligible for the IU COVID-19 School and Child Care Leave (SCCL) if they:

  • Have been employed at Indiana University for at least 30 calendar days.
  • Were scheduled to work and cannot work on campus or remotely because their child’s school or place of care is closed (or child care provider is unavailable) for reasons related to COVID-19. 
  • NOTE: A student academic appointee must have a pre-existing formal appointment for specific duties for the fall 2020 term. An adjunct instructor must have a pre-existing formal appointment for specific duties for fall 2020 term, and the course(s) have not been cancelled due to lack of enrollment.

Last updated December 23, 2020

What are the qualifying reasons for using this unpaid leave?

An employee qualifies for SCCL if they are caring for a child whose school or place of care is closed (or online only), or they have chosen online learning or to keep their child home from a child care facility due to COVID-19 related reasons. This leave is unpaid. See related FAQs (below) for information on pay.

Last updated December 23, 2020

Does caring for step-children, grandchildren, etc. count?

Under the SCCL, a “son or daughter” is your own child, which includes your biological, adopted, or foster child, your stepchild, a legal ward, or a child for whom you are standing in loco parentis—someone with day-to-day responsibilities to care for or financially support a child. Employees may also be off to care for their child 18 years or older who has a serious health condition and is incapable of self-care because of a mental or physical disability.

Last updated December 23, 2020

My child’s school or daycare is open, but I have chosen an online/at-home learning option or to keep them home from daycare, is this a qualifying reason for SCCL?

Yes. As long as you have been employed at IU for 30 days, and you are the one providing care for the child with no other co-parent or guardian available, you would qualify for SCCL in this case. Except in special circumstances, the child must be 14 years or younger.

Last updated December 23, 2020

How much SCCL time can I receive?

SCCL provides up to 12 weeks of leave for eligible employees who have a qualifying reason. Note that:

  • The time is unpaid.
    • Staff will be required to use their accruals in the following prioritized order: compensatory time, vacation/PTO, holiday, and income protection/PTO sick. Once all accrued time is exhausted, staff employees will be absent without pay.
    • Temporary employees will not be paid for the time off.
    • Time off for academic appointees is unpaid.

Last updated December 23, 2020

How much time am I eligible for if I am a temporary employee, student academic appointee, or an adjunct instructor?

Temporary Employees

SCCL provides up to 12 weeks of unpaid time off. For temporary employees, the comparable weekly hours are based on the employee’s average number of hours worked per week or their anticipated schedule. If you have questions regarding this calculation, please speak with your unit HR representative.

Academic

For academic appointees, follow guidance provided by your campus academic affairs offices.

In general, the weeks taken will be compared to the normal scheduled weeks. Unless specifically authorized otherwise, academic employees must take leave in weekly blocks of time.

Last updated December 23, 2020

Can I take my SCCL in less than full day increments?

Staff & Temporary

For staff and temporary employees, SCCL must be taken in full-day increments.

Academic

Academic appointees must take SCCL in full week increments.

Last updated December 23, 2020

Can I take my SCCL intermittently, or must it be taken consecutively?

Intermittent leave will be provided as listed below.

Staff & Temporary

For staff and temporary employees, SCCL may be taken intermittently in full-day increments (e.g., an employee is off Monday, Wednesday, and Friday).

Academic

For academic appointees, SCCL must be taken in full-week increments. Although Indiana University is not required to extend intermittent leave, non-consecutive days of leave can be considered on a case-by-case basis, depending on circumstance and nature of work.

Last updated December 23, 2020

How much will I be paid for the SCCL?

Staff & Temporary

SCCL is unpaid. However, staff employees will be required to use their accrued time off in the following prioritized order: compensatory time, vacation/PTO, holiday, income protection/PTO sick.

Once staff employees exhaust their accruals they will be absent without pay. Temporary employees will not be paid for the time off.

Academic

SCCL is unpaid for all academic appointees.

Last updated December 23, 2020

How do I record SCCL on my timesheet?

Staff & Temporary
  • Non-exempt employees: Only Payroll Processors will be allowed to enter SCCL codes in Kuali TIME (employees and supervisors will be expected to put notes in the timesheet indicating days taken).
  • Exempt employees will enter their own SCCL codes in ePTO.

See COVID-19 Leave Coding for Staff & Temporary Employees for details.

Academic

Academic appointees should notify their supervisor and their unit HR representative and complete the SCCL form. Your campus academic affairs office will manage the recording of the leave in the HRMS system using the newly established SCCL code. The campus academic affairs office will guide this process while coordinating with departments on leave eligibility and approvals.

Last updated December 23, 2020

If I previously took EFMLA time in calendar year 2020, how much SCCL time will I have available to me in 2021?

Staff, Temporary, and Academic

You will have up to 12 weeks of SCCL available to you through June 30, 2021 regardless of the amount of EFMLA time you took in 2020.

Last updated December 23, 2020

Is leave time taken under SCCL included in the overall FMLA or Paid Family Leave limits?

No. The two leaves are separate and not related. Time taken off under SCCL does not count against an eligible employee’s available FMLA leave balance

Last updated December 23, 2020

How do I apply for this leave?

Staff & Temporary

Staff and temporary employees who believe they have a need for this leave should complete the form below and/or contact the IU HR Case Management Team.

Academic

Academic appointees who believe they have a need for this leave should complete the form below or contact their campus academic affairs office or unit HR representative.

Last updated December 23, 2020