Temporary & Student Employees

Beginning July 1, 2020, Families First Coronavirus Act (FFCRA) leaves for specified reasons related to COVID-19 are available.

See the guide to time off and leaves

We recognize that there may be times when employees require additional support. If you confront a particularly difficult circumstance, contact your supervisor to discuss options or contact  or 812-856-1234 for guidance and clarification.

Resources

Temporary Employees

How can a temporary employee continue to receive pay?

From July 1, 2020 through December 31, 2020, if employees need to be away from work due to qualifying COVID-19 reasons and cannot work remotely, the Families First Coronavirus Act (FFCRA) makes several options available to all employees.

For absences not related to COVID-19, with supervisor approval temporary employees may be removed from the schedule and will not receive pay for the time they are not working.

Please discuss plans with your supervisor.

See the guide to time off and leaves for more details.

Last updated July 2, 2020

What are the valid COVID-19 reasons that I would be eligible to be paid for?

Beginning July 1, 2020, temporary and student employees may be eligible for leaves available under the FFCRA for a qualified reason. Please review eligibility and qualifications for FFCRA leaves and discuss options with your supervisor.

See the guide to time off and leaves and COVID-19 related pay and absence coding.

Last updated July 2, 2020

Can temporary employees work remotely?

Yes. If there is work available that they can accomplish remotely, and they have the necessary technology, they may do so if directed by a supervisor.

Updated April 3, 2020

Can temporary employees be assigned to work on campus?

Yes, a temporary employee may be assigned to work on campus with approval from the appropriate unit head.

Last updated July 2, 2020

I’m a temporary employee who is continuing to work, but there are times I’m not able to work all of my scheduled hours. Will I still receive pay for the hours I’m not able to work?

If the reason you are unable to work is due to a COVID-19 related reason covered by the FFCRA, you may be eligible for the leave options available (see FAQ). Otherwise you will not be paid for time you are unable to work.

Last updated July 2, 2020

I am a temporary employee, what hours do I log and what hours does my supervisor log for me?

You can log your normal work hours. If you have requested and been approved to use available leaves under the FFCRA, your departmental payroll processor will be responsible for adding those absence codes to your timesheet.

Last updated July 2, 2020

If my supervisor isn’t returning my calls or emails, who do I contact?

Please try to reach your supervisor first, but if you don’t get a response, please contact your departmental payroll processor or HR representative. If you continue to have concerns, please email or call 812-856-1234.

Last updated April 7, 2020

If I think my timesheet is wrong, what do I do?

Please try to reach your supervisor, but if you don’t get a response, please contact your departmental payroll processor.

Last updated April 7, 2020

Can temporary employees decline alternative work?

If there is work available, it is expected that the employee completes the work either on campus (if approved by unit head) or remotely (if the employee has the ability to work remotely). If you feel you cannot complete your assigned work, discuss the reasons why with your supervisor.

A temporary employee requesting and approved to be off for non-COVID-19 reasons will be off without pay.

Last updated July 2, 2020

During the COVID-19 pandemic, are temporary employees still expected to stay under the work limits of 116 hours over two consecutive biweekly pay periods (i.e. average of 29 hours/week)?

Yes. The IRS has made no changes to the university’s obligations under the Affordable Care Act (ACA), so the policy limits still apply.

Last updated April 10, 2020

Do hours paid under COVID-19 codes count toward the temporary position policy limit of 29 hours/week?

Yes, per Affordable Care Act (ACA) guidelines, these hours DO count toward the limit. To request an exception to this limit, please submit a seasonal exception form.

Last updated April 10, 2020

Student Employees

Can student employees work remotely?

Yes. If there is work available that they can accomplish remotely, and they have the necessary technology, they may do so if directed by a supervisor.

Updated April 3, 2020

Can student employees be assigned to work on campus?

Yes, a student employee may be assigned to work on campus with approval from the appropriate unit head.

Last updated July 2, 2020

Do student employees need to complete the CRA?

All student employees must complete the CRA before returning to campus or before the start of the fall 2020 semester, whichever comes first. Students must also complete the Student Commitment Form before returning to campus.

Last updated July 21, 2020