Form I-9 and E-Verify
- After the new employee accepts the job offer the hiring department can initiate the Form I-9 using the HireRight platform. The employee’s login credentials will be e-mailed to them directly via a HireRight Form I-9 Invitation.
- The new employee accesses the HireRight I-9 platform using their login credentials, and completes Section 1 of the Form I-9 before or on their first day of employment.
- Once Section 1 is completed, the hiring department completes Section 2 of the Form I-9 within three business days of the date employment begins. If either Section 1 or 2 of the Form I-9 cannot be properly completed, then the individual is not permitted to continue working.
- Section 1 must be completed by the 1st workday.
- Section 2 must be done by the end of the 3rd business day after employment begins.
- After the Form I-9 is completed, the HireRight I-9 platform automatically submits the E-Verify case. The E-Verify system checks the Department of Homeland Security (DHS) and Social Security Administration (SSA) databases to confirm the employee’s eligibility to work in the U.S. E-Verify requires the employee to have a SSN. If an international employee completed the Form I-9 before receiving their SSN the E-Verify case will not be submitted until a SSN is entered into the HireRight I-9 platform.
- In the event that the E-Verify case initial result is a Tentative Non-Confirmation to work in the U.S., the employee is provided up to eight business days to contact DHS or SSA to initiate a resolution, and must be allowed to continue working. Please contact your TNC administrator if you receive this E-Verify result.
- If DHS or SSA issues a final Non-Confirmation to work in the U.S., then the employee is to be separated from the University.
Criminal Background Checks