HR Policies Project
PDF of updated policies with annotation (355pp, 2.7MB)
In February 2016 IU Human Resources completed its consolidation and move of the HR policy manuals to the University Policies web site.
Indiana University undertook a major initiative to place all university policies on a single website and to apply a consistent format and a standard template to each policy as well. These policies are organized into six broad categories: Academic, Faculty & Students, Administration & Operations, Financial, Human Resources, Information Technology, and Research. The purpose of this initiative, in part, was to raise awareness about the existence of university policies across all areas and to make them more accessible and easier to navigate – thus promoting consistency, efficiency, and effectiveness and mitigating or managing significant institutional risk.
In recognition of this initiative and its purpose, IU Human Resources undertook the HR Policies Project. The objectives of this project were (1) the incorporation of all HR policies into the university-standard policy format and template; (2) where practical, the consolidation of similar HR policies from across Staff and Temporary employee groups; and (3) the transition of all HR policies from the UHR policy website to the University Policies website.
Previously, HR policies were organized by five employee groups: Professional Staff and Support and Service Staff not Covered by a Union, Service Staff Represented by AFSCME, Support Staff Represented by CWA, Police Staff Represented by AFSCME, and Temporary Employees. While many HR policies were applicable to all Staff and Temporary employees (e.g. Conflicts of Commitment and FMLA), others were only applicable to the employees within a designated employee group. For example, Support Staff represented by CWA had their own standalone Holiday policy, and Police Staff represented by AFSCME had a standalone Holiday policy as well.
As a result of the HR Policies Project all HR policies are now contained in the new university standard format and template. In addition, all HR policies were reviewed and vetted for possible consolidation. While most HR policies were unaffected by this review, many repeated policies were consolidated; for example, the four HR Holiday policies from each Staff employee group were consolidated into one Holiday policy applicable to all Staff employees. Consequently, from this collective effort, the number of HR policies was reduced from 169 to 100.
Policies that were consolidated were located in a special section of the University Policies website: Policies Under Review. These policies were available in this review period through January 31, 2016 to allow the broader university community to provide feedback and comment during the transition. This review period was consistent with the university-wide procedures associated with establishing and updating university policies. At the conclusion of the review period, once all feedback and comments were considered, all HR policies were located on the University Policies website, in the Human Resources category, along with the other five broad categories mentioned above (e.g. Financial, Research, etc.). Now, all Staff and Temporary employees, including the broader university community, can access all HR policies in this one location as opposed to navigating policies by the respective employee group.
No new policy was created with this initiative. Any change made to a policy was stylistic or superficial in nature as opposed to substantive. Content was formatted to fit the standard university template; consolidated as necessary; and/or edited for grammar only in order to achieve language consistency.
If you have any questions about the project or the produced work, please feel free to contact Rob Springston at (812) 855-1995 or by email at .