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University Human Resources

Home > Employment > Employees Working Outside of Indiana

Employees Working Outside of Indiana

Indiana University’s mission is to provide broad access to undergraduate, graduate, and continuing education for students throughout Indiana, the United States, and the world, as well as outstanding academic and cultural programs and student services. In furtherance of this mission, some university employees’ responsibilities will require them to work out of state or outside the United States. This page will provide general information for units who have employees working permanently outside of Indiana.

On this page: Responsibilities | Benefits | Tax | Law | Form I-9 | Telecommuting | Policies | Workers' Comp | Contact


For employees working outside of the United States contact the Office of the Vice President and General Counsel.

Units who are considering hiring an employee who will be working primarily within the United States, but outside the State of Indiana are responsible for:

Employees who will work remotely are responsible for:

Benefit Plans and Programs

When selecting a medical plan, employees should select a plan that will provide them with the desired level of coverage and provider network flexibility. Some states may tax benefit deductions and contributions differently than Indiana.

IU provides benefits that help protect employees and their family's health, welfare, and financial well-being. The New Employee Enrollment site will help employees through the process of enrolling themselves and their dependents in these benefits. Please note this site contains important information about time-sensitive material the employee must act on.

For questions regarding benefit taxation, contact Financial Management Services.  For information regarding employee benefits, visit the University Human Resources Benefits web page.

Employee Tax Resources

Employees of Indiana University who perform services solely in a state other than Indiana are not subject to Indiana tax withholdings. Visit the University Tax Services website for more information. 

Employment Law

When an employee’s permanent place of work is outside the State of Indiana, that State’s employment laws must be considered. Areas of consideration include:

For Staff and Temporary employees, contact University Human Resources for guidance

For Academic employees, contact the applicable Academic Affairs office

image of i9 form

I-9 Compliance

A Form I-9 must be completed for any new or re-hired Indiana University employee who will be working in the United States.  Instructions on how to complete a Form I-9 for someone who cannot fill out the I-9 in person at one of the University’s campuses can be found at the Remote Hire Form I-9 Completion Guidelines web page.


Telecommuting Guidelines

When a department allows an employee to work from a remote location such as at home, on the road, or in a satellite office, the department should recognize the importance of: a safe work environment; compliance with applicable University policies and procedures; agreed upon standard work hours; communication methods; and work expectations.

For more information review the Staff and Temporary employees telecommuting guidelines for off campus positions.

University Policies

When an employee’s permanent place of work is outside the State of Indiana, that State’s laws may need to be considered when applying University Human Resources policies.

University Policies

Workers’ Compensation

Workers’ Compensation provides benefits to employees who sustain injuries by accident arising out of and during the course of their employment. 

University Human Resources Worker’s Comp website


For University Human Resources guidance and support regarding employees working outside the State of Indiana please email .

University Human Resources for questions and support


HR at IU South Bend

Page updated: 25 March 2015
Contact Employment: • 812-855-2172

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation or identity, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

The Annual Security Reports, containing policy statements and crime statistics for Indiana University campuses, are available through Public Safety and the IU Police Department web sites at protect.iu.edu/police-safety/annual-reports/index.html.  A paper copy will be provided upon request from Public Safety at .