University Human Resources
Employees Working Outside of Indiana
Indiana University’s mission is to provide broad access to undergraduate, graduate, and continuing education for students throughout Indiana, the United States, and the world, as well as outstanding academic and cultural programs and student services. In furtherance of this mission, some university employees’ responsibilities will require them to work out of state or outside the United States. This page will provide general information for units who have employees working permanently outside of Indiana.
For employees working outside of the United States contact the Office of the Vice President and General Counsel.
Units who are considering hiring an employee who will be working primarily within the United States, but outside the State of Indiana are responsible for:
- Notifying University Human Resources
- Noting on the HR E-Doc where the work is being performed (E-Doc process is currently being developed)
- Working with University Human Resources in regards to benefit issues for all employees
- Ensuing compliance with applicable State employment laws and regulations which includes collaborating with University Human Resources for Staff & Temporary employees
Employees who will work remotely are responsible for:
- Working with the hiring unit to ensure compliance with applicable State laws, and Indiana University policies and procedure
- Making any necessary adjustments for their personal income taxes and benefits
- Updating their home and work addresses
When selecting a medical plan, employees should select a plan that will provide them with the desired level of coverage and provider network flexibility. Some states may tax benefit deductions and contributions differently than Indiana.
IU provides benefits that help protect employees and their family's health, welfare, and financial well-being. The New Employee Enrollment site will help employees through the process of enrolling themselves and their dependents in these benefits. Please note this site contains important information about time-sensitive material the employee must act on.
For questions regarding benefit taxation, contact Financial Management Services. For information regarding employee benefits, visit the University Human Resources Benefits web page.
Employees of Indiana University who perform services solely in a state other than Indiana are not subject to Indiana tax withholdings.Visit the University Tax Services website for more information.
When an employee’s permanent place of work is outside the State of Indiana, that State’s employment laws must be considered. Areas of consideration include:
- Minimum wage
- Overtime regulations
- FLSA exemptions
- Time off accruals
- Meal and rest periods
- Leave provisions (FMLA, military, etc.)
For Staff and Temporary employees, contact University Human Resources for guidance
For Academic employees, contact the applicable Academic Affairs office
A Form I-9 must be completed for any new or re-hired Indiana University employee who will be working in the United States. Instructions on how to complete a Form I-9 for someone who cannot fill out the I-9 in person at one of the University’s campuses can be found at the Remote Hire Form I-9 Completion Guidelines web page.
When a department allows an employee to work from a remote location such as at home, on the road, or in a satellite office, the department should recognize the importance of: a safe work environment; compliance with applicable University policies and procedures; agreed upon standard work hours; communication methods; and work expectations.
For more information review the Staff and Temporary employees telecommuting guidelines for off campus positions.
When an employee’s permanent place of work is outside the State of Indiana, that State’s laws may need to be considered when applying University Human Resources policies.
Workers’ Compensation provides benefits to employees who sustain injuries by accident arising out of and during the course of their employment.
For University Human Resources guidance and support regarding employees working outside the State of Indiana please email .