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Home > Benefits > IU Tuition Benefit > Frequently Asked Questions

Tuition Benefit Frequently Asked Questions

Eligibility

What is the eligibility criteria for the IU Tuition Benefit?

The following categories of individuals associated with Indiana University are eligible for the Tuition Benefit and the IUHS tuition waiver: 

  • Full Time* IU Academic and Staff Employees employed by the end of the first full week of classes for the semester or term.
  • Full Time* IU Academic and Staff Employees on an approved leave of absence, other than a leave without pay prior to active employment.
  • Former employees with IU Retiree status.
  • Disabled former full-time* Academic and Staff employees receiving long-term disability benefits from a University-sponsored plan, Social Security Administration, or PERF.
  • Spouses, registered same-sex domestic partners and dependent children of eligible employees

To be eligible, an employee or qualified former employee must have such status by the end of the first week of classes or at the time of registration for IUHS courses.

* Full-time is 75% FTE or greater

What if I have questions about whether I am eligible or how to enroll in IU Tuition Benefit?

Your campus Human Resources office will be able to determine if you are eligible and advise you how to enroll in the benefit.

View campus contact information

What if both parents are full-time Academic or Staff employees? Can/will the IU Tuition Benefit be received under both parents?

Individuals are not eligible to receive benefits as both an employee and as a dependent of another employee or as a dependent of more than one employee.  For example, when both parents of a dependent child are employed by the University, one of the parents, but not both, may enroll the child in the Tuition Benefit.

Can I offer tuition benefit to my child if I am divorced and my ex-spouse claims the child as their tax dependent?

Yes, there are special rules for divorced or separated parents. Basically, if one or the other parent claims the child, both parents can claim that same child as a “dependent” for tuition benefit purposes.

If my child has become emancipated can I still apply for the tuition benefit for them?

No. The IRS says that “if a child is emancipated under state law, the child is treated as not living with either parent.”  This means the child would fail the residency portion of the IRS support test requirements in determining tax-dependency status, thus making them ineligible for the Tuition Benefit plan.

Dates

When do I apply for IU Tuition Benefit?

In order to avoid being billed for the full tuition amount, employees are encouraged to submit this application for the academic year as soon as possible. If this application is processed after the student has been billed for tuition, the student must pay the full tuition bill by its due date.  Once the application is processed, the student will receive a refund through the office of the Bursar.

In order for tuition for any semester/session to be covered by the Tuition Benefit, the employee or Retiree must be eligible by the end of the first week of class.

Tuition Benefit applications cannot be accepted after October 1st of the year in which the academic year ended. For example: for the 2013-2014 Academic Year (consisting of the Fall 2013 term, the Spring 2014 term and the Summer 2014 term) an application must be submitted before October 1, 2014.

Online is the simplest and fastest way to apply for tuition benefit. If you desire, you can still complete and submit the paper application form manually. In either case, a new application must be submitted for each academic year to University Human Resource Services.  

When is the last day I can apply for IU Tuition Benefit?

Tuition Benefit applications cannot be accepted after October 1st of the year in which the academic year ended. For example: for the 2013-2014 Academic Year (consisting of the Fall 2013 term, the Spring 2014 term and the Summer 2014 term) an application must be submitted before October 1, 2014.

Rates and benefit limits

What are the dollar limits for the spouse and employee IU Tuition Benefit?

The rates may be found on the benefits amounts page.

Will the employee and spouse benefit limits be based on the tuition at the campus where the student is enrolled or the campus where the employee works?

The benefit is based on the campus where the student is enrolled.

Will the benefit be based on the recipient's standing (graduate or undergraduate) or on whether the class is a graduate class or undergraduate class?

The benefit is based on the recipient's standing. For example, if an undergraduate student takes a graduate class he or she will be charged the undergraduate rate and tuition will be covered up to the undergraduate IU Tuition Benefit limit.  

If a graduate student takes an undergraduate class he or she will be charged graduate tuition and receive up to the maximum amount for graduate IU Tuition Benefit.

What will my benefit be for the graduate or professional programs?

All recipients will receive either the same benefit or a slightly higher benefit depending upon if they are enrolled in a graduate program or professional program.

Forms

Where do I find the IU Tuition Benefit application and where do I submit it?

Applications can be found at the Tuition Benefit web page. You may enroll online or submit a paper form to University Human Resources.

Who do I contact to find out the status of my application?

Please contact University Human Resources at or call (812) 855-1286 for more information.

What if I have already submitted an IU Tuition Benefit application for the academic year?

If you have already submitted an IU Tuition Benefit application either online or to the University Human Resources office, you will not be required to re-enroll for that academic year. You will need to submit a new application each academic year or if you change the campus where you’ll be attending classes.

Charges and billing

Who do I contact to find out why my IU Tuition Benefit did not get applied to my bursar bill?

If your tuition benefit does not get applied to your bursar bill you should contact University Human Resources at or call (812) 855-1286.

If your application has been processed you should then contact the Office of the Bursar on the campus of enrollment to discuss your bill.

Will the IU Tuition Benefit award apply to all the charges on my bursar bill?

The benefit applies only to tuition charges. It does not apply to special fees such as those for laboratories, applied music, student teaching, education early experience, dissertation research (G901,B798 or equivalent), or rental of special equipment or facilities. Activity, health, technology and transportation fees are also not covered by the IU Tuition Benefit.

What if I need help understanding the charges on my tuition bill, or believe that the charges on my Bursar bill are not correct?

Contact the Bursar's office at the campus where you are enrolled.

Audit hours, independent study, etc.

Does the IU Tuition Benefit apply to audit hours?

For employees/IU Retirees and spouses/domestic partners, audit hours are eligible for the tuition benefit.  The tuition benefit for the eligible dependent child is limited to credit hours only and does not apply to audit hours.

Does the IU Tuition Benefit apply to Independent Study or Continuing Study courses?

The Indiana University School of Continuing Studies (SCS) is being closed on June 30, 2012. The programs that the SCS managed are being reassigned to other academic units on campus. As a result, registrations in undergraduate independent study courses have ended.  With the closure of the system-wide School of Continuing Studies, students in the university-wide (distance) General Studies Degree program need to transfer to a campus general studies program.

Students who are unable to attend classes at an Indiana University campus may take semester-based online courses - with set registration, start, and end times - through Indiana University East, Indiana University-Purdue University Fort Wayne (IPFW), and Indiana University-Purdue University Indianapolis (IUPUI).

Does the IU Tuition Benefit apply to the MBA online courses?

MBA online courses are covered by the IU Tuition Benefit for employees, former employees with retiree status, spouses or registered domestic partners.

Does the IU Tuition Benefit apply to courses taken at a different University?

No, the Tuition Benefit is a subsidy toward the tuition cost associated with attending Indiana University classes.  The benefit is applied directly to the student’s bursar bill.

Does the IU Tuition Benefit apply to courses taken overseas?

The IU Tuition Benefit only applies to the tuition costs associated with Indiana University.  Overseas partnering schools may have additional tuition and fees that will be charged.  These are not eligible for the IU Tuition Benefit.

Does the IU Tuition Benefit apply to courses taken as part of a certification program?

Maybe. The IU Tuition Benefit only applies to the tuition costs associated with Indiana University.  The certification program needs to be through IU, billed through IU’s Office of the Bursar, and earn credit hours that are transferrable as college credit.

Other

Are graduate courses subject to tax if the recipient's standing is undergraduate?

IU Tuition Benefit for graduate level courses is treated as taxable income under 1996 Federal legislation. If an undergraduate student enrolls in a graduate course and receives tuition benefit for that course it will be considered taxable. In accordance with IRS regulations, these taxes will be withheld from the employee's pay.

If a graduate student enrolls in an undergraduate course the tuition benefit received for that course will not be considered taxable.

What if I have a question about my financial aid application (FAFSA)?

Contact your campus Office of Financial Aid.

What if I have questions regarding IU Tuition Benefit and how it impacts my grants, scholarships, etc.?

Contact your campus Office of Financial Aid.

 

Apply for the
IU Tuition Benefit
2013-2014 Academic Year &
2014-2015 Academic Year

IU Tuition Benefit
  Online
  PDF

IUHS Tuition Waiver
  Online
  PDF

 

Page updated: 1 May 2014
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