Indiana University

University Human Resources

Suspending an Employee

1.  Follow the footpath to get to Job Data screen and enter all available employee information in the appropriate fields.

job data find existing value

 

2.  Click search.

A) If there is more than one entry under that University ID, a list of available choices will appear.  

Click on your choice to access the record.

B) If there is only one entry, the record will automatically appear.

In either case, the next screen will look like this:

work location screen

 

3.  Once you get to the Job Data Screen, click on the plus icon.  This will allow you to create a new action record. 

4.  Change the Effective Date, if necessary. (The current date appears automatically)

5.  From the Action/Reason drop down menu, click on Suspension.

suspension1 screen

 

6.  Click on magnifying glass to the right of the Action/Reason drop down menu.

suspension2 screen

 

7.  Click on lookup and a list of available Reason Codes will appear.

8. Click on your choice and it will automatically appear in the appropriate field on the previous screen.

suspension3 screen

 

9.  Click on the Earnings Distribution link.

Note: If the action is Suspension with Pay, DO NOT COMPLETE this section.

The resulting screen will look like this:

suspension4 screen

 

10. From the Earnings Distribution Type drop down menu, click on By Percent.

suspension5 screen

 

11. Click on magnifying glass below *Earn Code and the Lookup Earn Code screen will appear.

suspension6 screen

12.  Click on lookup to see a list of available choices.

13.  Find and click on LVE.  It will automatically appear in the Earn Code field on the previous screen.

The resulting screen will look like this:

suspension7 screen

 

14.  Enter 100 in the Distrb % field.

15.  Click on the Employment Data link.

The resulting screen will look like this:

suspension8 screen

 

16.  Click on employment dates.

suspension9 screen

 

17. Enter the date that it is expected the employee will return to duties in the Expected Return Date field or click on the calendar icon and click on the appropriate date (it will automatically appear in the field).

18. Refer to the Job Funding user guide as the final step to complete the Suspending an Employee process.

19. Click save icon to complete the Suspension action.  This will save into the HRMS database all of the information that you have entered.