Indiana University

University Human Resources

Short Work Break

1.  Follow the footpath to get to Job Data screen and enter all available employee information in the appropriate fields.

short work break action

2. Click search button.

  1. If there is more than one entry under that University ID, a list of available choices will appear.
  2. Click on your choice to access the record.

  3. If there is only one entry, the record will automatically appear.

    In either case, the next screen will look like this:

short work break return

3.  Once you get to the Job Data Screen, click on the plus icon.  This will allow you to create a new action record.

4.  Change the Effective Date, if necessary. (The current date appears automatically)

5.  From the Action/Reason drop down menu, click on Short Work Break.

short work break return

 

6.  Click on magnifying glass to the right of the Action/Reason drop down menu.  

You will find the following Reason options for the Action of Short Work Break:

short work break reason

 

7. Click on lookup and a list of available Reason Codes will appear.

8.  Click on your choice and it will automatically appear in the appropriate field on the previous screen.

short work break return

 

9.  Click on the Employment Data link.

Click on employment dates.

Enter the date that it is expected the employee will return to duties in the Expected Return Date field or click on the calendar icon and click on the appropriate date (it will automatically appear in the field).

short break return

 

10.  Click on the Earnings Distribution link.

From the Earnings Distribution Type drop down menu, click on By Percent.

Click on magnifying glass below *Earn Code and the Lookup Earn Code screen will appear.

Click on lookup button to see a list of available choices.

Find and click on LVE.  It will automatically appear in the Earn Code field on the previous screen.

Enter 100 in the Distrb % field.

Note: 100% of the earnings should be attributed to the LVE Earn Code, since the employee will not be paid during the work break.

 

short work break

 

11.  Refer to the Job Funding user guide as the final step to complete the Short Work Break process.

12. Click save icon to complete the Short Work Break action.  This will save into the HRMS database all of the information that you have entered.