Mass E-Docs are intended for Initiators to
perform the same transaction for several employees on one document rather
than a separate document for each individual employee. An
example of that is renewing
several academic contracts on one document. Rather
than doing individual Renew Contract for
each one, the initiator would use the Mass Renew Contract to renew them
all on one document. Typically,
this is used for large numbers.
you are in the HRMS Portal,
click on Mass Renew Contract. Enter
search criteria based on the following instructions. Note:
several options. A
maximum of 300 records will be displayed.
by Position Number.
can search by Route Controls if you do not know the Position Number. This
search will return everyone in your department or you may specify a specific
TIP: The preferred way
to search for Mass Renew Contracts is by Position Number. When you do
the search by Position Number, it will bring back a maximum of 300 records.
If you have more than 300 incumbents in a position, you can also put a
letter in the name box which will bring back everyone with a name beginning
with that letter.
the search results are displayed, there are two options to selecting the
2a. You may click the button
which will result in all of the records being selected.
NOTE: Only 50
records can be selected at a time. If more than 50 records are returned,
you will need to narrow your selection to 50 records before proceeding.
If you fail to choose only 50 records, a warning message will appear telling
you to select only 50. If this process is overlooked and the document
has not been fully routed, all University ID numbers will be locked until
the next day. If you want to continue with the remaining employees, you
will need to manually record the 51st record as a starting point.
2b. OR you may select individual records as shown in the example below.